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Administrative Coordinator Job Description

administrative coordinator briefing their team

Administrative Coordinators are instrumental in maintaining the seamless functioning of administrative tasks within an organization. Their responsibilities include creating and executing schedules, managing budgets and maintaining organized records.

They lead other administrative workers by assigning tasks and planning administrative projects, contributing to the overall efficiency and productivity of the administrative framework.

administrative coordinator briefing their team

Streamline your hiring process by downloading or copying our free Administrative Coordinator Job Description Template below.

Administrative Coordinator Job Overview

Join [Company Name] as an Administrative Coordinator, making a valuable contribution to enhancing administrative efficiency and excellence within the organization.

As an Administrative Coordinator, your responsibilities will involve creating and executing schedules, managing budgets and maintaining organized records. You will be instrumental in coordinating communications, scheduling meetings and serving as a point of contact to link employees, internal departments and customers.

Leadership is a key aspect of this position, as you will lead other administrative workers by assigning tasks, developing skills and planning administrative projects.

We are looking for a candidate with strong organizational skills, demonstrating proficiency in efficient time management to effectively prioritize tasks. Exceptional communication and interpersonal skills are crucial for effective coordination and collaboration within the team.

If you are enthusiastic about driving efficient administrative processes and ready to make a substantial contribution to a lively and dynamic workplace, we invite you to apply for the Administrative Coordinator position at [Company Name].

Salary: $18–$23/hour

Schedule: Full-time (40 hours per week), Monday–Friday, with the possibility of overtime beyond 40 hours per week

Administrative Coordinator Duties & Responsibilities

  • Create and execute schedules to optimize organizational efficiency
  • Manage budgets to ensure financial stability within the administrative framework
  • Maintain organized records for easy access and reference
  • Coordinate communication channels, including calls, emails and mail
  • Function as a point of contact, establishing connections between employees, internal departments and customers
  • Address inquiries and retrieve information for staff, vendors and clients
  • Direct administrative operations and tasks to ensure seamless workflows
  • Schedule and coordinate meetings, fostering effective communication among team members
  • Provide leadership by assigning tasks, developing skills and planning administrative projects
  • Oversee and evaluate other administrative workers within the organization
  • Handle clerical duties to support overall administrative functions
  • Contribute to the optimization of administrative processes for enhanced efficiency
  • Collaborate with team members to facilitate a smooth workflow and information dissemination
  • Provide essential administrative support through activities like filing, data entry and document preparation
  • Maintaining the office’s orderliness, organization and security

Administrative Coordinator Experience Requirements & Skills

  • Proven experience in administrative roles, preferably as an Administrative Coordinator or similar position
  • Experience in budget management and financial oversight
  • Strong organizational skills with attention to detail
  • Proficiency in time management to prioritize tasks efficiently
  • Excellent communication and interpersonal skills for effective collaboration
  • Leadership abilities, including the capability to assign tasks and lead other administrative staff
  • Problem-solving skills to address inquiries and find information for various stakeholders
  • Ability to facilitate interdepartmental communications and interactions
  • Adaptability and flexibility to assist with special projects and process improvements
  • Aptitude for developing and implementing new policies and processes

Administrative Coordinator Education & Qualification Requirements

  • High school diploma or equivalent
  • Additional qualification in Office Administration is preferred

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