Program Coordinator Job Description

program coordinator sitting at a table with their assistants and discussing work

The responsibilities of a Program Coordinator include coordinating program tasks and projects, maintaining detailed records of program activities and managing and allocating resources efficiently within program budgets.

Successful candidates for this role possess strong organizational skills, effective communication abilities and a proven track record in program coordination.

By: Sasha Vidakovic

November 24, 2023

Streamline your hiring process by downloading or copying our free Program Coordinator Job Description Template below.

Program Coordinator Job Overview

Join [Company Name] as a Program Coordinator and play a key role in driving organizational success.

As a Program Coordinator, your responsibilities will include organizing program activities, leading a team of assistants and implementing program policies and procedures.

We are looking for a candidate who excels at effective program coordination, strong leadership, analytical thinking, excellent communication, problem-solving and decision-making.

If you have a proven track record in program coordination and are ready to make a meaningful contribution to a dynamic and thriving workplace, we encourage you to apply for the Program Coordinator position at [Company Name].

Join our team and play a vital role in achieving operational excellence and success in our day-to-day program coordination endeavors.

Salary: $25–$30/hour

Schedule: Full-time (40 hours per week), Monday–Friday, with the possibility of overtime beyond 40 hours per week

Program Coordinator Duties & Responsibilities

Plan and coordinate program activities and projects
Lead and overseeing a team of assistants or support staff
Manage and allocate resources efficiently within program budgets
Maintain detailed records of program activities, expenses and progress
Implement and enforce program policies and procedures
Organize and manage program agendas, meetings and events
Adapt to changing project requirements and addressing challenges
Communicate effectively with team members, stakeholders and external parties
Provide visionary guidance to ensure seamless program execution
Foster collaboration among team members for effective program implementation
Conduct periodic evaluations to assess program effectiveness
Prepare and present regular reports on program status and key performance indicators
Ensure the quality and integrity of program deliverables
Identify and mitigate potential risks that may impact program success
Drive continuous improvement initiatives to enhance program efficiency
Ensure program activities comply with relevant regulations and standards
Manage timelines and deadlines for program milestones

Program Coordinator Experience Requirements & Skills

Previous experience in a program coordination or similar role
Proven track record of successful project or program management
Familiarity with budget management and resource allocation
Experience in implementing and enforcing policies and procedures
Knowledge of program evaluation techniques and reporting
Strong understanding of risk management in the context of program execution
Experience in engaging with stakeholders and addressing their needs
Exceptional organizational and time management skills
Strong interpersonal and communication skills
Leadership qualities to guide and motivate team members
Analytical thinking for problem-solving and decision-making
Proficiency in using project management tools and technology
Adaptability to navigate changing project requirements
Attention to detail for accurate record-keeping and reporting
Conflict resolution skills for handling team dynamics
Continuous improvement mindset to enhance program efficiency

Program Coordinator Education & Qualification Requirements

Bachelor’s degree in a relevant field (e.g., Business Administration, Project Management, Public Administration, etc.)
Master’s degree in a related field may be advantageous
Certification in project management or program coordination (e.g., PMP, PRINCE2, etc.) is a plus

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