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Program Coordinator Job Description 

program coordinator sitting at a table with their assistants and discussing work

The responsibilities of a Program Coordinator include coordinating program tasks and projects, maintaining detailed records of program activities and managing and allocating resources efficiently within program budgets.

Successful candidates for this role possess strong organizational skills, effective communication abilities and a proven track record in program coordination.

program coordinator sitting at a table with their assistants and discussing work

Streamline your hiring process by downloading or copying our free Program Coordinator Job Description Template below.

Program Coordinator Job Overview

Join [Company Name] as a Program Coordinator and play a key role in driving organizational success.

As a Program Coordinator, your responsibilities will include organizing program activities, leading a team of assistants and implementing program policies and procedures.

We are looking for a candidate who excels at effective program coordination, strong leadership, analytical thinking, excellent communication, problem-solving and decision-making.

If you have a proven track record in program coordination and are ready to make a meaningful contribution to a dynamic and thriving workplace, we encourage you to apply for the Program Coordinator position at [Company Name].

Join our team and play a vital role in achieving operational excellence and success in our day-to-day program coordination endeavors.

Salary: $25–$30/hour

Schedule: Full-time (40 hours per week), Monday–Friday, with the possibility of overtime beyond 40 hours per week

Program Coordinator Duties & Responsibilities

  • Plan and coordinate program activities and projects
  • Lead and overseeing a team of assistants or support staff
  • Manage and allocate resources efficiently within program budgets
  • Maintain detailed records of program activities, expenses and progress
  • Implement and enforce program policies and procedures
  • Organize and manage program agendas, meetings and events
  • Adapt to changing project requirements and addressing challenges
  • Communicate effectively with team members, stakeholders and external parties
  • Provide visionary guidance to ensure seamless program execution
  • Foster collaboration among team members for effective program implementation
  • Conduct periodic evaluations to assess program effectiveness
  • Prepare and present regular reports on program status and key performance indicators
  • Ensure the quality and integrity of program deliverables
  • Identify and mitigate potential risks that may impact program success
  • Drive continuous improvement initiatives to enhance program efficiency
  • Ensure program activities comply with relevant regulations and standards
  • Manage timelines and deadlines for program milestones

Program Coordinator Experience Requirements & Skills

  • Previous experience in a program coordination or similar role
  • Proven track record of successful project or program management
  • Familiarity with budget management and resource allocation
  • Experience in implementing and enforcing policies and procedures
  • Knowledge of program evaluation techniques and reporting
  • Strong understanding of risk management in the context of program execution
  • Experience in engaging with stakeholders and addressing their needs
  • Exceptional organizational and time management skills
  • Strong interpersonal and communication skills
  • Leadership qualities to guide and motivate team members
  • Analytical thinking for problem-solving and decision-making
  • Proficiency in using project management tools and technology
  • Adaptability to navigate changing project requirements
  • Attention to detail for accurate record-keeping and reporting
  • Conflict resolution skills for handling team dynamics
  • Continuous improvement mindset to enhance program efficiency

Program Coordinator Education & Qualification Requirements

  • Bachelor’s degree in a relevant field (e.g., Business Administration, Project Management, Public Administration, etc.)
  • Master’s degree in a related field may be advantageous
  • Certification in project management or program coordination (e.g., PMP, PRINCE2, etc.) is a plus

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Related: How To Write a Job Description

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