Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $26.72 - $33.09
Work Schedule
Standard Hours
Benefits
Dental Insurance
Health Insurance
Paid parental leave
Pet insurance
Employee assistance program
Tuition Reimbursement
Pension Plan
Vision Insurance
Parental leave
Life insurance
Job Description
Salt Lake City Corporation is the municipal government responsible for providing a wide range of public services and facilities to the residents of Salt Lake City, Utah. The corporation manages various city operations, including parks and recreational complexes that serve the community's needs and enhance the quality of life for residents and visitors alike. Among its premier facilities is the Salt Lake Regional Athletic Complex, a sprawling 100-acre venue dedicated to supporting multi-sport athletic events. This complex features 16 sand-based fields designed to accommodate a variety of local, regional, and national youth tournaments, positioning itself as a leader in the active sports and athletics community in the region.
The Salt Lake Regional Athletic Complex is renowned not only for its size but also for the high quality of its facilities and the breadth of events it hosts year-round. These include competitive sports tournaments, community classes, camps, and special athletic programs aimed at promoting healthy lifestyles and engaging youth and families across the city and beyond. Maintaining the smooth operation of such a complex requires dedicated, detail-oriented staff who excel in event coordination and facility management.
The role of Event Coordinator at the Salt Lake Regional Athletic Complex is a vital position that directly contributes to the success and positive reputation of the facility. This full-time position involves overseeing the effective scheduling and logistical organization of athletic events and leagues, serving as a critical link between multiple stakeholders including tournament directors, league officials, city personnel, and maintenance teams. The Event Coordinator's responsibilities encompass managing facility usage, approving event applications, setting up rental agreements, coordinating staffing needs, and ensuring compliance with city policies and safety standards.
Ideal candidates for the Event Coordinator position will bring strong organizational and communication skills, a capability to juggle multiple timelines and contracts in fast-paced environments, and prior experience managing multi-sport or large-scale athletic events. This role offers an excellent opportunity for professionals passionate about sports and event management to contribute to a community-oriented facility. The position is based in Salt Lake City, offers a competitive salary ranging from $26.72 to $33.09 per hour, and includes full city benefits covering health, dental, vision, paid leave, retirement contributions, tuition reimbursement, and more.
Joining the Salt Lake City Corporation as an Event Coordinator means playing an essential role in creating memorable and well-managed sports experiences for athletes, families, and community members, while helping to maintain the Salt Lake Regional Athletic Complex's position as a premier sports venue in the western United States. Candidates can expect to engage with a variety of stakeholders, assist in event promotion and marketing efforts, and contribute to ongoing policy development and budgeting processes. This role demands a proactive and flexible approach to challenges and promotes collaboration among diverse teams and external agencies.
The Salt Lake Regional Athletic Complex is renowned not only for its size but also for the high quality of its facilities and the breadth of events it hosts year-round. These include competitive sports tournaments, community classes, camps, and special athletic programs aimed at promoting healthy lifestyles and engaging youth and families across the city and beyond. Maintaining the smooth operation of such a complex requires dedicated, detail-oriented staff who excel in event coordination and facility management.
The role of Event Coordinator at the Salt Lake Regional Athletic Complex is a vital position that directly contributes to the success and positive reputation of the facility. This full-time position involves overseeing the effective scheduling and logistical organization of athletic events and leagues, serving as a critical link between multiple stakeholders including tournament directors, league officials, city personnel, and maintenance teams. The Event Coordinator's responsibilities encompass managing facility usage, approving event applications, setting up rental agreements, coordinating staffing needs, and ensuring compliance with city policies and safety standards.
Ideal candidates for the Event Coordinator position will bring strong organizational and communication skills, a capability to juggle multiple timelines and contracts in fast-paced environments, and prior experience managing multi-sport or large-scale athletic events. This role offers an excellent opportunity for professionals passionate about sports and event management to contribute to a community-oriented facility. The position is based in Salt Lake City, offers a competitive salary ranging from $26.72 to $33.09 per hour, and includes full city benefits covering health, dental, vision, paid leave, retirement contributions, tuition reimbursement, and more.
Joining the Salt Lake City Corporation as an Event Coordinator means playing an essential role in creating memorable and well-managed sports experiences for athletes, families, and community members, while helping to maintain the Salt Lake Regional Athletic Complex's position as a premier sports venue in the western United States. Candidates can expect to engage with a variety of stakeholders, assist in event promotion and marketing efforts, and contribute to ongoing policy development and budgeting processes. This role demands a proactive and flexible approach to challenges and promotes collaboration among diverse teams and external agencies.
Job Requirements
- Associate degree from an accredited college or university
- Two years paid experience working full-time in an office environment or programming
- Ability to establish and maintain effective working relationships with event organizers, City staff and the public
- Ability to communicate effectively
- Ability to present proposals and ideas
- Ability to analyze problems, develop and recommend solutions and make decisions
- Must be able to use and operate a personal computer and applicable software including word processing, spreadsheets, fax and Internet programs
- Ability to pull data from systems and analyze data in a spreadsheet to support manager’s ability to make effective decisions
- Ability to move from one location to the other
Job Qualifications
- Associate degree from an accredited college or university
- Two years paid experience working full-time in an office environment or programming
- Ability to establish and maintain effective working relationships with event organizers, City staff and the public
- Ability to communicate effectively
- Ability to present proposals and ideas
- Ability to analyze problems, develop and recommend solutions and make decisions
- Must be able to use and operate a personal computer and applicable software including word processing, spreadsheets, fax and Internet programs
- Experience with budgeting and record keeping
- Experience in fundraising, marketing, and/or public relations
Job Duties
- Coordinates facility usage and events including but not limited to classes, camps, programs, rentals, performances, film screenings, special events, and other community and city events
- Receives, reviews, and approves use applications including rentals, tournaments, and events
- Works with program managers to approve applications
- Assists in coordinating City-sponsored special events
- Makes decisions using applicable regulations, policies, practices, or procedures to determine eligibility and/or feasibility of event requests
- Consults with respective officials to determine appropriate staffing, facility usage, and safety for scheduled events
- Determines costs of City services and informs petitioners of various costs, regulations, legal guidelines, and event processes
- Collects, processes, and deposits rental fees and any other fees associated with events
- Advises applicant of effective strategies to minimize costs and maximize results
- Consults, as needed, with facility’s staff and management
- May interact with other city departments including the Mayor’s Office, and external agencies or groups to obtain sponsorships and support for events
- Inputs room or field reservations into reservation system
- Creates rental and programming agreements for facility usage
- Ensures that rental, tournament, and all other agreements are completed
- Answers questions from event organizers and facility users about facility policies, staffing and service requests, costs, and processes, necessary to use the facility, and under what conditions the usage is permitted
- May inventory and maintain rental equipment and furniture, including setup, takedown, storage, and maintenance
- Assists in developing policies and procedures that serve as the governing rules for conducting rentals and events
- Assists in developing and updating event policies, requirements, and rental procedures, application forms, and information pamphlets
- May oversee hourly event staff, volunteers, and their schedules
- This may include ensuring staff are present for all events, are completing assigned tasks, and monitor their certifications and trainings
- Routinely works with Managers to evaluate staffing needs
- May evaluate or assist in evaluating, preparing and administering budget needs, expenses, and fees
- Works with manager to establish annual budget needs and projected revenue
- Interacts with staff in providing communication, information and support needed to assure the best possible customer service
- May promote events and customer experience on social media platforms
- Performs other duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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