Title Event Coordinator | Full-Time | University of Utah (Ken Garff University Club)
Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $19.00 - $23.00
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
401(k) savings plan
401(k) matching
Paid Time Off
vacation days
Job Description
Oak View Group (OVG) is a distinguished global leader in premium live entertainment infrastructure and services. Founded in 2015, OVG operates a comprehensive platform that encompasses venue development along with full-spectrum venue management, hospitality, and sponsorship sales. The company's portfolio includes seven world-class owned venues and an extensive client roster featuring some of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions across four continents. With a commitment to innovation and excellence, Oak View Group continuously elevates the live entertainment experience by integrating cutting-edge technologies and exceptional customer service practices.
The University of Utah location, specifically the Ken Garff University Club within Rice Eccles Stadium, is currently seeking an experienced full-time Event Coordinator. This role is essential in managing and overseeing all event-related activities to ensure seamless operations of the facility. The Event Coordinator acts as a vital liaison between event promoters, sports teams, show representatives, and internal staff, coordinating logistics, security, labor management, and billing processes. This position offers an hourly rate ranging from $19.00 to $23.00 and is designed for individuals who are detail-oriented, highly organized, and skilled in communication.
As an Event Coordinator at the Ken Garff University Club, you will take full responsibility for advancing events in close cooperation with promoters and ensuring that all stakeholders are informed and prepared. The role demands the creation and supervision of security staffing plans in collaboration with security providers and event promoters to maintain safe and efficient event environments. Additionally, you will manage labor resources, monitor event setups for accuracy, and facilitate information flow across all relevant departments.
Customer service is central to your duties, requiring you to serve as a representative to all guests and clients, responding promptly to their needs and concerns. You will also prepare thorough event data sheets and post-event reports, which aid in reviewing overall event success and planning improvements. This position necessitates a proactive approach to problem-solving, excellent interpersonal skills, and flexible availability to accommodate events that may occur during evenings, weekends, holidays, and extended hours.
The University of Utah's partnership with Oak View Group reflects a shared dedication to fostering vibrant, inclusive, and dynamic entertainment experiences within the Salt Lake City community and beyond. Full-time employees benefit from a comprehensive package including health, dental, and vision insurance, 401(k) savings plan with matching contributions, and paid time off covering vacation, sick days, and eleven holidays. This position remains open until September 18, 2026, offering a promising opportunity for career growth within the leading global live entertainment entity.
The University of Utah location, specifically the Ken Garff University Club within Rice Eccles Stadium, is currently seeking an experienced full-time Event Coordinator. This role is essential in managing and overseeing all event-related activities to ensure seamless operations of the facility. The Event Coordinator acts as a vital liaison between event promoters, sports teams, show representatives, and internal staff, coordinating logistics, security, labor management, and billing processes. This position offers an hourly rate ranging from $19.00 to $23.00 and is designed for individuals who are detail-oriented, highly organized, and skilled in communication.
As an Event Coordinator at the Ken Garff University Club, you will take full responsibility for advancing events in close cooperation with promoters and ensuring that all stakeholders are informed and prepared. The role demands the creation and supervision of security staffing plans in collaboration with security providers and event promoters to maintain safe and efficient event environments. Additionally, you will manage labor resources, monitor event setups for accuracy, and facilitate information flow across all relevant departments.
Customer service is central to your duties, requiring you to serve as a representative to all guests and clients, responding promptly to their needs and concerns. You will also prepare thorough event data sheets and post-event reports, which aid in reviewing overall event success and planning improvements. This position necessitates a proactive approach to problem-solving, excellent interpersonal skills, and flexible availability to accommodate events that may occur during evenings, weekends, holidays, and extended hours.
The University of Utah's partnership with Oak View Group reflects a shared dedication to fostering vibrant, inclusive, and dynamic entertainment experiences within the Salt Lake City community and beyond. Full-time employees benefit from a comprehensive package including health, dental, and vision insurance, 401(k) savings plan with matching contributions, and paid time off covering vacation, sick days, and eleven holidays. This position remains open until September 18, 2026, offering a promising opportunity for career growth within the leading global live entertainment entity.
Job Requirements
- High school diploma or GED required
- 1-2 years of experience in event coordination or a similar role in arenas, convention centers, stadiums or theaters preferred
- Ability to work flexible and sometimes demanding schedules including nights, weekends, holidays and extended hours
- Proficient in Microsoft Office products
- Strong attention to detail
- Excellent communication and interpersonal skills
Job Qualifications
- 4-year degree from a college or university preferred
- High school diploma or GED required
- 1-2 years of experience in the same or similar position in arenas, convention centers, stadiums or theaters preferred
- Ability to work flexible and sometimes demanding schedules including nights, weekends, holidays and extended hours
- Experience with Microsoft Office products
- Strong attention to detail
- Strong interpersonal and communications skills
Job Duties
- Advance each show/event with appropriate show/promoter representative in a timely fashion
- Communicate all event information to the appropriate departments and staff
- Develop, implement and manage event security plans in conjunction with event security provider and appropriate show/promoter representatives
- Ensure that event set-ups are accurate
- Communicate in a timely manner with each department head regarding specific needs and information for each event
- Prepare and distribute event data sheet to all staff and departments in a timely manner
- Prepare post-event report for all events coordinated
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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