Event Coordinator

Pittsburgh Botanic Garden is a premier botanical garden located in the Pittsburgh region, renowned for its dedication to inspiring people to value plants, garden design, and the natural world. The Garden is committed to cultivating an extensive collection of plant species native to the Allegheny Plateau and other temperate regions, making it a key resource for botanical education, preservation, and environmental stewardship. Through its meticulously designed display gardens, educational programs, and conservation efforts, Pittsburgh Botanic Garden offers visitors a unique opportunity to connect with nature, learn about plant biodiversity, and gain inspiration for their own gardening and environmental practices.

The Pittsburgh Botanic Garden employs a range of professionals to maintain its mission, and among them is the Events Coordinator, a vital role supporting the Garden's event management activities. The Events Coordinator assists the Events Manager in generating revenue by promoting and facilitating events within the Garden’s captivating settings. This includes private and corporate events, weddings, and other gatherings that take advantage of the Garden's beautiful landscapes. The position emphasizes excellent customer service, organization, and proactive engagement with clients and vendors to ensure successful event execution.

The role is highly dynamic and involves a variety of responsibilities centered around event sales, client interactions, and event logistics. The Events Coordinator works closely with different stakeholders such as caterers, rental companies, volunteers, and Garden staff to coordinate seamless event experiences. Responsibilities include exceeding rental revenue goals by identifying new business opportunities, conducting site tours for potential clients, and managing event contracts and details from inquiry through completion. This person also maintains the event calendar, updates marketing materials, and assists in advertising campaigns to boost event participation.

In addition to sales and coordination, the Events Coordinator acts as a point of contact on event days. They may serve as a day-of event supervisor, managing timelines, liaising with vendors, and facilitating event flow, including wedding rehearsals and ceremonies. Maintaining the cleanliness and preparation of event spaces is another important aspect of this role to ensure that every event is hosted in pristine conditions. Collaboration with other Garden departments to develop special event programs and identify profit-generating opportunities is also part of the job, aimed at supporting the Garden’s long-term success and community engagement.

The position requires an individual who is detail-oriented, well-organized, and able to juggle multiple tasks simultaneously. Experience in event planning, budgeting, marketing, and especially wedding coordination are essential to meet the demands of this position. The role offers an exciting opportunity to work within a unique cultural and environmental institution, contributing to meaningful experiences that connect people with nature and the beauty of horticultural art. Employment terms, including full-time or part-time status and salary, are typically detailed in the formal job posting or by direct contact with the Pittsburgh Botanic Garden’s human resources department. This role is ideal for candidates passionate about events, customer service, and environmental education, joining a mission-driven team dedicated to enriching community life through the art of gardening and natural discovery.