Write your next job post with our free Payroll Accountant Job Description Template.
Payroll Accountant Job Overview
We at [Company Name] are seeking a Payroll Accountant for our [Office Name] in [Location].
As part of our [Team Name], you will report directly to our [Position Title]. Your responsibilities include ledger and payroll data entry, salary calculations, responding to payroll inquiries from employees and creating reports.
We’re looking for candidates who are tech-savvy with incredible attention to detail to ensure error-free processing of company payroll.
Schedule: Full-time, office-based
Payroll Accountant Duties & Responsibilities
- Process employee payroll accurately and on time using payroll software (e.g., ADP, QuickBooks)
- Calculate and record payroll deductions (e.g., benefits, taxes and other withholdings)
- Verify and reconcile time and attendance data to ensure accurate calculation of hours worked
- Collaborate with Human Resources to update employee information, such as new hires, terminations and changes in salary or tax status
- Stay informed about federal, state and local payroll tax regulations and ensure compliance
- Generate and distribute pay statements and reports to employees
- Respond to employee inquiries regarding payroll issues and discrepancies in a timely and professional manner
- Prepare and submit payroll-related reports to management, as needed
- Assist in the implementation and maintenance of payroll policies and procedures
- Reconcile payroll accounts and resolve any discrepancies
- Prepare and process year-end payroll reports, including W-2 and 1099 forms
- Work with the Finance Department to ensure accurate and timely recording of payroll expenses
- Oversee payroll audits and maintain confidentiality of employee payroll information
- Stay updated on changes in payroll technology and recommend system improvements when necessary
- Provide training to employees on self-service payroll systems and tools
- Assist in the development and documentation of payroll processes to ensure efficiency and accuracy
- Generate ad-hoc payroll reports for management analysis
- Participate in the preparation of budgets by providing payroll-related data
- Keep detailed records of all payroll transactions and ensure proper filing
Payroll Accountant Experience Requirements & Skills
- Minimum of [Number] years of experience in payroll accounting or a related field
- Familiarity with federal, state and local payroll tax regulations and compliance requirements
- Proficiency in payroll software such as ADP, QuickBooks or similar platforms
- Excellent verbal and written communication skills to interact with employees regarding payroll inquiries
- Strong analytical and problem-solving skills
Payroll Accountant Education & Qualifications
- Bachelor’s degree in Accounting, Finance or a related program
- Additional certifications or courses in payroll management, accounting or a related field are a plus
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