Receptionist/ Front Desk Coordinator

Syracuse, NY, USA|Onsite

Job Overview

Employment Type

Full-time

Part-time

Compensation

Hourly

Range $18.00 - $20.00

Work Schedule

Standard Hours

Benefits

Medical insurance

Dental Insurance

Vision Insurance

401k

Paid Time Off

Paid holidays

Career advancement opportunities

Job Description

Prudent Engineering is a reputable engineering firm dedicated to transforming infrastructure with passion and kindness. We specialize in delivering quality, cost-effective engineering solutions to state and local governments as well as private-sector clients across New York State and Pennsylvania. Our comprehensive project portfolio showcases extensive expertise in a variety of engineering disciplines including bridge, highway, and structural design; condition and safety inspection; civil and site engineering support; construction inspection and administration; survey and mapping; and hydrographic services. Prudent Engineering is committed to fostering an inclusive and diverse work environment, proudly standing as an Equal Opportunity Employer.

We are curren... Show More

Job Requirements

High school diploma or equivalent
1–3 years of administrative, receptionist, or front desk experience preferred
Proficiency with Microsoft Office (Word, Excel, Outlook)
Strong communication and customer service skills
Excellent organizational and multitasking abilities
Ability to work independently and as part of a team
Valid NYS driver's license required

Job Qualifications

High school diploma or equivalent
Associate's or Bachelor's degree preferred
1–3 years of administrative, receptionist, or front desk experience preferred
Proficiency with Microsoft Office (Word, Excel, Outlook)
Strong communication and customer service skills
Excellent organizational and multitasking abilities
Ability to work independently and as part of a team
Valid NYS driver's license required

Job Duties

Greet and assist visitors, clients, and vendors in a professional and friendly manner
Answer and direct incoming phone calls and emails
Maintain the front desk and common areas to ensure they are organized and presentable
Schedule appointments, meetings, and conference room bookings
Handle incoming and outgoing mail, packages, and deliveries
Provide general administrative support such as data entry, filing, copying, and document preparation
Maintain office supplies and place orders when necessary
Assist with processing insurance requests and providing status updates as needed
Communicate with internal staff regarding insurance requests when necessary
Assist with onboarding and other HR-related administrative tasks as needed
Coordinate with other departments to support daily office operations
Maintain confidentiality of sensitive information
Other duties as assigned

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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