Parish Receptionist

Dallas, TX, USA|Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Employee assistance program

flexible scheduling

Job Description

St. Rita Parish is a vibrant and community-focused Catholic institution dedicated to serving its parishioners and the surrounding community with spiritual guidance and support. As a key part of the Catholic Church, St. Rita Parish strives to embody the teachings and mission of the faith, providing a welcoming and supportive environment for worship, education, and pastoral care. The Parish includes an active parish office and a Catholic school, both integral in fostering community relations and delivering services that align with the Church’s mission.

The role of the Parish Receptionist at St. Rita Parish is a vital position within the adminis... Show More

Job Requirements

High school diploma or equivalent
Previous experience in a receptionist or administrative role preferred
Familiarity with Catholic Church practices and community preferred
Proficient in Microsoft Office applications
Experience with web-based scheduling and database management
Strong communication and interpersonal skills
Ability to maintain confidentiality
Willingness to work occasional evenings or weekends
Ability to handle multiple tasks simultaneously and prioritize effectively

Job Qualifications

Strong technical ability with Microsoft Word, Excel, PowerPoint, Outlook, File Explorer and One Drive
Extensive experience with Adobe Acrobat, Google Chrome web browser, internet searches and network file navigation
Working knowledge of Catholic Social Teaching and the Catholic Liturgy with willingness to obtain deeper knowledge
Ability to work within organized framework but adapt to ever-changing circumstances
Extensive problem-solving skills with excellent follow-up
Ability and willingness to work with those experiencing pastoral care needs demonstrating empathy and concern
Ability to maintain a consistent schedule including occasional after hours or weekends
Possess dependability, timeliness and attendance
Strong sense of urgency and ability to prioritize tasks
Ability to work independently and as part of a team using good judgement and initiative

Job Duties

Serve as the point of contact for parishioners, prospective parishioners and guests
Answer phone for the main Parish phone number and redirect calls as appropriate
Use parish software and equipment to check in visitors and volunteers coming to the campus
Accept mail and deliveries
Maintain the Mass Intention process including maintaining all required web-based calendars related to Mass Intentions
Schedule appointments for specific members of the Parish Leadership Team, including clergy
Distribute checks as directed by the Parish Business Office
Maintain organization and appearance of main lobby area
Assist with Pastoral Care scheduling for Funerals, Weddings, Quinceañeras and other events
Perform initial intake for requests for funerals, pastoral care, referrals, and other Pastoral Care Department inquiries
Assist with scheduling meetings with parishioners, requests for Pastoral Care visits and requests for referrals
Maintain web-based database for Weddings, Funerals, and Quinceañeras
Maintain Pastoral Care Resource Guide, updating regularly as necessary
Draft Pastoral Care related documents using Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Adobe Acrobat
Maintain Pastoral Care templates, forms, guides, and other materials to ensure use of the most recent versions
Maintain and update other online materials, as directed
Learn departmental processes and procedures and contribute to the continual improvement of same
Perform other administrative duties as assigned

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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