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Unit Secretary Job Description

unit secretary job description

A Unit Secretary supports the smooth operation of a medical facility by handling essential administrative tasks. Their duties involve greeting patients, managing files and scheduling appointments.

Unit Secretaries also oversee the staffing of the nursing station and maintain inventory. Success in this role requires prompt responsiveness to requests from staff and visitors and familiarity with medical procedures and abbreviations.

unit secretary job description

Make your hiring process faster by copying or downloading our Unit Secretary Job Description Template. 

Are you passionate about making a difference in healthcare? Join [Company Name] as a Unit Secretary and become an integral part of our dedicated team!

As a Unit Secretary, you’ll serve as the primary liaison, handling essential administrative tasks vital to the smooth operation of our healthcare unit. From managing patient files to coordinating appointments, your role will be pivotal in ensuring seamless patient care delivery.

At [Company Name], we prioritize excellence in patient services, and we’re seeking individuals who share our commitment. If you thrive in a dynamic healthcare environment and are dedicated to delivering top-notch care, seize this opportunity for career growth with us.

Salary: Competitive hourly rate ranging from $12 to $28, commensurate with experience and qualifications.

Schedule: Enjoy the stability of full-time employment, encompassing 40 hours per week, with potential overtime opportunities beyond standard hours.

Unit Secretary Duties & Responsibilities

  • Maintain up-to-date patient records and documentation, ensuring accuracy and compliance.
  • Verify patient insurance details, determining coverage for procedures and deductibles.
  • Efficiently transcribe and process physician orders into our electronic health record (EHR) system.
  • Utilize coding systems like ICD-9-CM, CPT, and HCPCS for streamlined data management.
  • Extend a warm welcome to patients, facilitating their arrival for appointments and procedures.
  • Collaborate with various hospital departments to schedule diagnostic tests and procedures.
  • Ensure continuous staffing at the nursing station, maintaining operational readiness.
  • Manage incoming communications, including mail and phone calls, with professionalism and efficiency.
  • Adhere to hospital and unit-specific protocols for quality assurance, safety, and security.
  • Facilitate procurement of office and medical supplies as required.
  • Assist in budget preparation for the unit and contribute to organizing unit meetings.
  • Maintain and submit reports, and oversee unit rotation schedules.
  • Provide support during emergencies as part of the healthcare team.

Unit Secretary Experience Requirements & Skills

  • Demonstrated experience in a Unit Secretary role or similar administrative capacity within the healthcare sector.
  • Proficiency in administrative functions and familiarity with medical regulations.
  • Sound knowledge of medical terminology and its practical application.
  • Competence in utilizing medical software and strong computer literacy.
  • Understanding of patient privacy regulations, including HIPAA compliance.
  • Excellent interpersonal and communication skills for effective collaboration.
  • Exceptional attention to detail, coupled with strong time management and organizational abilities.
  • Proven problem-solving skills and critical-thinking capabilities.
  • Adaptability to work independently or within a team setting.

Unit Secretary Education & Qualifications

  • High school diploma or GED equivalent.
  • Possession of certifications such as Certified Health Unit Coordinator and Certified Medical Administrative Assistant is advantageous.

Join [Company Name] in our mission to deliver unparalleled patient care and advance your career in healthcare administration. Apply now to embark on a rewarding journey with us!

Unit Secretary Job Description Template — Free Download

This editable template simplifies the process of crafting engaging online job advertisements for a Unit Secretary position.

Start by replacing [Company Name] with your organization’s name and customize the content to align with your specific needs. Tailor details such as salary, work conditions and highlight any employee benefits and opportunities for professional development.

Access our free Unit Secretary Job Description Template by providing your email and selecting the Free Download option.

Related: How To Write a Job Description

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