Secretary Job Description

Secretaries are key contributors to smooth business operations, handling various tasks such as scheduling transportation for business travel, preparing meeting documents, managing correspondence and overseeing office supplies.

They also greet visitors and ensure a hospitable environment, creating a positive and welcoming atmosphere that reflects the professionalism and values of the organization across different industries, including law, government, finance and private companies.

By: Rea Gierran

November 23, 2023

Use our free Secretary Job Description Template to make sure your job advertisement is appealing.

Secretary Job Overview

We are currently seeking a skilled Secretary to join our team and optimize workflow procedures. As a Secretary at [Company Name], you will provide clerical and administrative support, assisting colleagues and executives in planning and distributing information. Serving as the point of reference for all queries, requests or issues, you will be an integral part of our dynamic workforce.

Our ideal candidate is an organized individual with excellent multitasking abilities. We value self-driven and ambitious professionals who can complete administrative duties accurately and with high quality and timeliness.

If you are a hardworking professional looking for growth opportunities, [Company Name] is the perfect fit for you. Join us in this exciting opportunity to contribute to our continued success!

Salary: $11–$22/hour

Schedule: Full-time (40 hours per week), with the possibility of overtime beyond 40 hours per week

Secretary Duties & Responsibilities

Greet visitors and direct them to appropriate departments or individuals
Answer telephones and respond to inquiries via telephone or email
Book meeting rooms and take minutes during meetings
Make and confirm travel arrangements
Submit and reconcile expense reports with attention to detail
Prepare and disseminate correspondence, memos and forms
Manage database entry and client files
Maintain confidential department files and records
Maintain office supplies inventory by checking stock, anticipating needs, placing and expediting orders and verifying receipt of supplies
Ensure equipment is in working order and coordinate repairs when needed
Implement and develop office procedures and record systems
Plan and organize internal events and handle logistics for office gatherings and celebrations
Assist with onboarding of junior staff

Secretary Experience Requirements & Skills

2+ years of clerical, secretarial or office experience
Experienced in maintaining and prioritizing a manager’s calendar
Ability to work independently
Ability to effectively handle budgets and expenses
Ability to stay organized and professional
Exceptional written and verbal communication skills
Working knowledge of general office equipment
Comfortable with routinely shifting demands

Secretary Education & Qualifications

High school diploma or GED
A bachelor’s degree in business administration, accounting or a similar field is a plus

Secretary Job Description Template — Free Download

This customizable template simplifies the process of creating compelling online job advertisements for a Secretary position. All you need to do is replace [Company Name] with your organization’s name and tailor the content to match your specific needs.

You can also customize salary information, work schedule and add any other relevant details such as employee perks to attract potential candidates.

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