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Senior Administrative Assistant Job Description

a business woman in the office

A Senior Administrative Assistant is a seasoned professional adept at overseeing office operations and providing comprehensive support to senior managers. Their responsibilities include efficiently managing schedules, coordinating appointments, planning meetings and executing a range of administrative tasks.

As a key contributor to the administrative function, a Senior Administrative Assistant plays a crucial role in maintaining a productive and well-organized work environment.

a business woman in the office

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Job Overview

We are currently looking for a Senior Administrative Assistant to become an integral part of our team at [Company Name]. This role includes overseeing office operations, delivering essential support to senior managers and executing a range of administrative responsibilities with precision.

The responsibilities include scheduling, planning meetings and ensuring the smooth execution of daily administrative tasks. The ideal candidate will bring advanced organizational, communication and time-management skills.

Salary: $63,000-$68,000/year
Schedule: Full-time commitment

Senior Administrative Assistant Duties & Responsibilities

  • Manage and coordinate senior managers’ schedules and appointments
  • Plan and organize meetings, including logistics and agenda preparation
  • Handle incoming communications, emails and phone calls with professionalism
  • Prepare and edit correspondence, reports and presentations as needed
  • Assist in the coordination of travel arrangements and itineraries
  • Maintain and organize office files, documents and records
  • Act as a point of contact between senior managers and other team members
  • Coordinate and oversee special projects and initiatives
  • Monitor and manage office supplies, placing orders when necessary
  • Handle confidential information with discretion and maintain confidentiality
  • Provide administrative support during recruitment processes
  • Assist in onboarding new employees and facilitate orientation programs
  • Collaborate with other administrative professionals to streamline processes
  • Continuously seek opportunities to enhance office efficiency and suggest improvements

Senior Administrative Assistant Experience & Skills

  • Proven experience as a senior administrative assistant or in a similar role
  • Advanced proficiency in office software such as Microsoft Office Suite
  • Excellent organizational skills with a keen eye for detail
  • Strong written and verbal communication skills
  • Demonstrated ability to manage and prioritize multiple tasks efficiently
  • Experience in scheduling and coordinating complex calendars
  • Exceptional interpersonal skills for effective collaboration
  • Ability to handle sensitive and confidential information with discretion
  • Proven problem-solving and critical-thinking abilities
  • Familiarity with travel coordination and itinerary management
  • Record of managing and editing reports, correspondence and presentations
  • Previous involvement in project coordination or special initiatives
  • Knowledge of office equipment and the ability to troubleshoot common issues
  • Experience in maintaining office files, documents and records
  • Adaptability to changing priorities and a proactive approach to problem-solving

Senior Administrative Assistant Education & Qualifications

  • Bachelor’s degree in business administration, office management or a related field
  • Relevant coursework or training in office administration and organizational skills
  • Additional certifications in project management or relevant areas are advantageous

Senior Administrative Assistant Job Description Template — Free Download

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Related: How To Write a Job Description


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