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Office Clerk Job Description 

office clerk sorting documents at the office

The primary responsibilities of an Office Clerk encompass typing and filing simple forms, answering phones, directing calls to the appropriate individuals and operating various office machines like copiers, scanners and personal computers.

Strong organizational skills, attention to detail and ability to multitask are essential attributes for excelling in the Office Clerk role.

office clerk sorting documents at the office
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Streamline your hiring process by downloading or copying our free Office Clerk Description Template below.

Office Clerk Job Overview

Become an integral part of [Company Name] as our Office Clerk, where you’ll be responsible for the meticulous execution of clerical duties, including typing and filing simple forms, answering and directing calls and operating and maintaining office machines.

We are looking for an individual with a proven track record in managing office equipment and executing tasks with precision. Your role will be essential in providing crucial support to our teams, allowing them to focus on their core responsibilities.

As our ideal candidate, you possess exceptional organizational and multitasking skills. Your ability to handle various office duties concurrently will contribute significantly to the overall efficiency of our workplace.

If you excel in maintaining office functionality and are ready to contribute to a well-organized workplace, we invite you to apply for the Office Clerk position at [Company Name]. Join us in ensuring operational efficiency and success in daily office functions.

Salary: $16–$20/hour

Schedule: Full-time (40 hours per week), Monday–Friday, with the possibility of overtime beyond 40 hours per week

Office Clerk Duties & Responsibilities

  • Executing clerical tasks such as typing and filing simple forms
  • Operating and maintaining various office machines, including copiers, scanners and personal computers
  • Answering phones and directing calls to appropriate individuals
  • Managing phone and voicemail systems efficiently
  • Serving as a crucial link between top executives and lower-level staff, conveying directives and ensuring alignment with organizational objectives
  • Maintaining office functionality by overseeing and managing day-to-day tasks
  • Demonstrating strong problem-solving skills in addressing challenges that arise in daily operations
  • Upholding a commitment to organizational efficiency and operational excellence
  • Performing tasks with attention to detail and a focus on maintaining a well-organized work environment
  • Handling multiple responsibilities simultaneously and prioritizing tasks effectively to meet deadlines
  • Supporting teams and individuals in the workplace by providing administrative assistance and ensuring a smooth workflow
  • Assisting in various administrative functions, as needed, to contribute to the overall success of the office

Office Clerk Experience Requirements & Skills

  • Previous experience in clerical or administrative roles is often preferred
  • Familiarity with office procedures and equipment
  • Proficiency in using office software and applications
  • Experience in data entry and maintaining accurate records
  • Excellent organizational skills and attention to detail
  • Strong multitasking abilities to handle various responsibilities concurrently
  • Effective communication skills for interacting with colleagues and handling phone calls
  • Problem-solving capabilities to address challenges that may arise in daily tasks
  • Adaptability to work in a dynamic office setting
  • Basic understanding of office management principles and procedures
  • Team-oriented mindset with the ability to collaborate effectively
  • Time management skills to prioritize tasks and meet deadlines
  • Customer service orientation when interacting with internal and external stakeholders

Office Clerk Education & Qualification Requirements

  • High school diploma or equivalent

Office Clerk Job Description Template — Free Download

Download our Office Clerk Job Description Template by entering your email address and clicking the Free Download button.

This customizable template simplifies the task of crafting impactful online job listings for an Office Clerk role. Simply substitute [Company Name] with your company’s name and tailor the content to align with your unique requirements.

You can customize salary information and work hours and add any other relevant information to attract top-tier candidates.

Save time and create an engaging job advertisement with our free Office Clerk Job Description Template!

Related: How To Write a Job Description

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