File Clerk Job Description

file clerk sitting at the office desk and sorting files

A File Clerk is primarily responsible for the systematic organization of both physical and digital documents. This involves categorizing, labeling and storing records for easy retrieval.

Successful File Clerks require strong organizational skills, attention to detail, data entry proficiency and time management skills.

By: Sasha Vidakovic

November 28, 2023

Streamline your hiring process by downloading or copying our free File Clerk Job Description Template below.

File Clerk Job Overview

Join [Company Name] as a File Clerk and play a crucial role in maintaining organized records for seamless document management within the organization.

As a File Clerk, your responsibilities will include duplicating and distributing paperwork, retrieving data for various departments and utilizing alphabetical and numerical systems to organize both paper and electronic records.

You will ensure the accuracy of paperwork, forms and files, updating or correcting documentation as needed.

Attention to detail and strong organizational skills are essential for success in this role, as you contribute to the accessibility and preservation of documents.

If you’re meticulous, organized and dedicated to effective document management, we invite you to apply for the File Clerk position at [Company Name].

Salary: $12–$18/hour

Schedule: Full-time (40 hours per week), Monday–Friday, with the possibility of overtime beyond 40 hours per week

File Clerk Duties & Responsibilities

Duplicate and distribute paperwork as needed
Retrieve data and files for various departments
Utilize alphabetical and numerical systems to organize paper and electronic records
Check paperwork, digital forms and files for accuracy
Update or correct documentation as necessary
Archive records and documents for preservation
Maintain the accessibility of records even after their immediate use
Organize and file various types of records, such as forms, invoices and receipts
Retrieve information promptly upon request
Return records to their correct locations after use

File Clerk Experience Requirements & Skills

Previous experience in a File Clerk or a related administrative role is preferred
Familiarity with document management systems and filing procedures
Strong organizational skills
Attention to detail
Proficient in data entry
Knowledge of alphabetical and numerical filing systems
Basic computer literacy
Ability to work with both physical and digital records
Time management skills
Strong communication skills
Discretion and confidentiality in handling sensitive information
Problem-solving abilities, especially in resolving filing system issues
Team collaboration skills

File Clerk Education & Qualification Requirements

High school diploma or equivalent
Training or coursework in data entry or document management systems is a plus

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