Document Controller Job Description

A Document Controller is responsible for efficiently managing documents in a business. This position involves handling, sorting and storing both electronic and hard copy documents produced by various teams or departments. Document Controllers use document management software and maintain an organized system for retrieval.

By: Rea Gierran

November 22, 2023

Traits of a successful Document Controller include meticulous attention to detail, organizational proficiency and a strong command of document management software.

Copy or download our free Document Controller Job Description Template to create a compelling online job posting.

Document Controller Job Overview

[Company Name] is seeking a dedicated Document Controller to join the team.

As a Document Controller, you will be responsible for preparing, managing and filing crucial documents for our projects. You will also ensure seamless operations by reviewing, processing and archiving documents while maintaining accessibility for all team members.

Your expertise in document management software and keen eye for detail will contribute to the transparent and easily traceable documentation that aligns with [Company Name’s] commitment to excellence in the industry.

Apply now to be part of our dynamic team.

Salary: $16–$31/hour

Schedule: Full-time (40 hours per week), with the possibility of overtime beyond 40 hours per week

Document Controller Duties & Responsibilities

File documents in both physical and digital formats, ensuring proper storage
Collect and register technical documents, such as drawings and blueprints
Create templates for future use, streamlining documentation processes
Review and edit records for accuracy
Liaise with project teams and external parties to ensure a smooth flow of information between these groups
Report errors or developments regarding document storage promptly
Print and scan documents in accordance with company procedures
Follow and enhance document control procedures, ensuring compliance with specific guidelines and quality criteria
Use computer systems to organize and distribute documents efficiently
Provide training to document control clerks and employees on effective methods for managing documents
Oversee the entire document lifecycle from inception to archival

Document Controller Experience Requirements & Skills

Proven work experience as a Document Controller or in a similar role
Strong proficiency in MS Office
Knowledge of document management systems like SharePoint, OnlyOffice, DocuWare Cloud, Rubex and ProArc
Proficiency in document capturing systems like CAPSYS Capture and Xerox DocuShare
Highly organized with effective data organization skills
Excellent communication skills for collaboration with various teams
Proficient typing and editing skills for precise document handling
Experience in minute-taking, ensuring comprehensive documentation
Familiarity with relevant regulations regarding document keeping and handling
Ability to work well with others
Ability to multitask efficiently in a dynamic work environment
Ability to accept criticism and work well under pressure
Flexibility and openness to change

Document Controller Education & Qualifications

High school diploma or GED
A bachelor’s degree in business administration, accounting or a similar field is a plus

Document Controller Job Description Template — Free Download

Optimize your hiring process with our Document Controller Job Description Template. Replace [Company Name] with the name of your organization, share your mission and vision and other pertinent details such as perks and growth opportunities.

Download this template now.