Job Overview
Employment Type
Temporary
Hourly
Compensation
Type:
Hourly
Rate:
Exact $31.25
Work Schedule
Flexible
Weekend Shifts
Benefits
Medical insurance
Job Description
The Simons Foundation is a prominent organization dedicated to advancing basic science and mathematics through funding innovative research projects and fostering scientific collaboration. Based in New York City, the foundation plays a pivotal role in supporting and expanding the scientific community with a focus on benefiting humankind through expanding collective understanding of the world. Established as a leader in philanthropic support for science, the foundation actively supports a broad range of programs, initiatives, and partners aimed at developing and sustaining pathways to careers in science and mathematics. As an inclusive and equitable employer, the Simons Foundation is committed to creating... Show More
Job Requirements
- Bachelor's degree
- At least two years of previous events experience
- Proven effectiveness in working with different client/participant groups managing budgets and logistics
- Ability to create and foster good working relationships internally and externally
- Team player who also works independently
- Skilled at managing projects with tight deadlines
- Adaptable to change and positive problem solver
- Previous experience with on-site event management including setup registration venue logistics and audiovisual knowledge
- Excellent oral and written communication skills
- Willing and able to work evenings twice per week early mornings occasional weekends and travel
- High proficiency in Microsoft Office Word and Excel
- Previous work in research or academic settings is a plus
- Basic knowledge of audiovisual equipment and desktop publishing software preferred
- Working knowledge of Cvent or similar event management software preferred
- Working knowledge of Sortly or similar inventory management software preferred
- Able to move supplies and equipment up to 20 pounds
- Able to support events across multiple office locations and off-site venues
Job Qualifications
- Bachelor's degree
- At least two years of previous events experience
- Proven effectiveness working with diverse client and participant groups
- Skilled at managing projects with tight deadlines and many details
- Excellent oral and written communication skills
- Strong troubleshooting skills and good judgment
- Previous experience with on-site event management including setup and audiovisual needs
- High proficiency in Microsoft Office Word and Excel
- Ability to work evenings, early mornings, occasional weekends and periodic travel
- Previous work in research or academic settings is a plus
- Basic knowledge of audiovisual equipment and desktop publishing software is preferred
- Working knowledge of Cvent or similar event management software is preferred
- Working knowledge of Sortly or similar inventory management software is preferred
Job Duties
- Support the Senior Events Manager with logistics before, during and after events including ground transportation, facilities management and on-site and off-site meals
- Communicate beverage and meal assistance needs to per diem staff
- Serve as the main point of contact for events such as Presidential Lectures, SF Presents, Flatiron Seminar Series and CCA Colloquium
- Review events assistance request forms and assign tasks as needed
- Supervise or create production collateral such as name badges and program materials
- Assist with event check-in and other on-site event tasks
- Track and manage event space inventory using Sortly, prepare and manage orders for inventory replenishment
- Maintain and purchase dishware for event spaces and replace damaged items
- Review events calendar to track accurate event counts
- Research and maintain lists and contacts for off-site venues, restaurants and catering companies
- Research new event supplies for efficient and unique presentation
- Perform other duties as assigned
OysterLink supports hiring across hospitality industries.
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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