Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $53,800.00 - $94,400.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Flexible Schedule
Professional Development
Employee wellness programs
Job Description
The Johns Hopkins University (JHU) School of Nursing is a prestigious institution known for its commitment to excellence in nursing education, research, and community service. As part of the broader JHU community, it upholds a tradition of innovation and leadership in higher education. JHU prides itself on fostering an inclusive and collaborative environment where professionals are encouraged to excel and contribute meaningfully to their fields. The Special Events department within the School of Nursing holds a vital role in planning and executing a wide range of organizational events that support the university's mission and enhance its public presence.
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Job Requirements
- Bachelor's degree
- Four years of related experience
- Experience in coordinating events in a higher education or comparable setting
- Ability to work occasional evening hours and weekend hours
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent
- Knowledge of event management software such as Social Tables, InitLive, Formstack, Eventbrite, Cvent, and Boomset
- Proficiency with virtual event platforms including Teams, Zoom, and IBM Player
- Ability to manage multiple complex events simultaneously
- Strong interpersonal and communication skills
- Ability to work independently and collaboratively
- Demonstrated budget management skills
Job Qualifications
- Bachelor's degree
- Four years of related experience
- Experience in coordinating events in a higher education or comparable setting
- Experience running large events such as conferences, peer learning networks, symposiums, and national events in higher education or other fields
- Experience in technical production for large-scale events
- CMP (Certified Meeting Professional) through the Convention and Industry Council (CIC)
- Intermediate proficiency in budgeting, event planning, guest relations, invoicing, menu planning, public relations, vendor management, and vendor relationship management
Job Duties
- Plan and execute mid-size to large and complex divisional, departmental, organizational events with broad-reaching internal and external impact
- Develop and manage event budgets, commit funds, and enter into and finalize event contracts
- Develop procedures and protocols for events and use of space
- Identify policy improvements and make effective recommendations related to event planning
- Work with organizational leadership to plan and orchestrate events including theme development, venue selection, event flow and layout, project scheduling, invitations accuracy, and coordination of catering, rentals, and custodial services
- Manage and approve invoices and expenses in financial system
- Collaborate with Marketing and Communications on marketing plans and promotional materials
- Provide day-of support for events or prepare other staff to manage events
- Manage relationships with vendors, hotels, venues, and external organizations
- Create event experiences that are inclusive and accessible
- Prepare event briefings, status updates, reports, presentations, and other work products for internal and external partners
- Stay current on industry event software and train colleagues
- Use software to facilitate virtual events including live-streaming and podcasts
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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