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Job Overview
Employment Type
Hourly
Compensation
Hourly
Range $33.00 - $35.10
Work Schedule
Standard Hours
Benefits
Dental Insurance
403(b)
403(b) matching
Tuition Reimbursement
Vision Insurance
Job Description
The University of Southern California (USC) is a prestigious private research university located in Los Angeles, California. It is widely recognized for its commitment to academic excellence, innovative research programs, and a vibrant campus community. Within USC, the Department of Facilities Planning & Management (FPM) plays a critical role in maintaining and enhancing the university's infrastructure and physical environment. FPM, formerly known as Capital Construction & Development / Facilities Management Services, is responsible for planning, developing, and maintaining the breadth of USC's facilities, ensuring that every corner of the campus supports an outstanding educational experience. The department prioritizes safety above... Show More
Job Requirements
- high school diploma or equivalent
- minimum 2 years of experience in event coordination and/or planning
- experience in special events planning, fundraising management, or alumni and volunteer relations management
- familiarity with contracts and legal documentation
- ability to support event planning including developing concepts, budgeting, and promotional material production
- experience handling audio/visual equipment
- strong organizational skills with the ability to multitask
- excellent interpersonal skills
- strong written and oral communication skills
Job Qualifications
- 2 years of experience in event coordination and/or planning
- experience with special events planning, fundraising management, or alumni and volunteer relations management
- experience with contracts and other legal documentation
- ability to support event planning including developing concepts, creating and estimating budgets, and producing promotional materials
- experience with audio/visual equipment
- excellent organizational skills
- ability to maintain multiple schedules
- excellent interpersonal and written and oral communications skills
- education: high school or equivalent
Job Duties
- Coordinates and prepares for special events
- designs, coordinates and delivers events acting as a liaison between relevant departments, schools and external stakeholders such as vendors and donors
- works with or gives guidance to volunteers and donors involved in event planning
- determines event staffing needs such as security, janitorial services, and catering
- attends events to monitor activities and ensure details are handled as planned
- monitors delivery of goods and services to ensure contract terms are satisfied
- coordinates vendor services for varied goods and services related to special events planning
- researches and maintains current information on volunteers, donors and prospective donors
- reviews and reconciles budgets and expenditures on a program or event basis
- coordinates with internal members such as budget and finance teams to process payments to vendors
- ensures consistency and quality of materials communicated
- contributes to an inclusive environment by building and maintaining strong cross-functional relationships and understanding of organizational and university cultures
- upholds the principles of the USC Code of Ethics
- demonstrates alignment to strategic plans of the organization and university
- participates in publicizing events through marketing and promotional campaigns and strategies
- identifies target groups and develops concepts for promotional materials and invitations
- directs logistical planning
- maintains awareness of shifting organizational priorities and adapts event schedules and timelines accordingly
- maintains records on event activities, progress and status
- performs other duties as assigned or requested
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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