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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $35,490.00 - $66,104.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Retirement Plan
Tuition Assistance
Professional development opportunities
Job Description
Johns Hopkins University, established in 1876, holds the prestigious title as America’s first research university, renowned for its commitment to innovation and excellence in education and research. The university encompasses nine world-class academic divisions, collaboratively advancing knowledge across numerous disciplines. Located on the Mount Washington Campus, Johns Hopkins strives to provide an inspiring environment for students, faculty, and staff, dedicated to advancing global knowledge and improving lives through groundbreaking research and education.
The Special Events Coordinator role at Johns Hopkins University offers a dynamic opportunity within the university’s Special Events department. This full-time position entails planning, organizing, and exe... Show More
The Special Events Coordinator role at Johns Hopkins University offers a dynamic opportunity within the university’s Special Events department. This full-time position entails planning, organizing, and exe... Show More
Job Requirements
- High school diploma or equivalent
- minimum three years of related event coordination experience
- must be 21 years or older due to alcohol service at events
- ability to perform site selection and contract reviews
- experience with virtual event platforms
- proficiency in Microsoft Office
- knowledge of scheduling software like 25Live
- ability to manage multiple tasks and deadlines
- effective communication and collaboration skills
- capability to comply with university immunization and background check policies
Job Qualifications
- High school diploma or equivalent
- three years related experience in event coordination, preferably in higher education or similar setting
- knowledge of event planning software such as 25Live/College Net
- proficiency with Microsoft Office suite and communication platforms
- familiarity with Eventbrite, Social Tables, and related software
- detailed knowledge of Zoom Meetings and Zoom Webinar
- ability to manage logistics and vendor relations
- strong organizational and communication skills
Job Duties
- Provide direct support and coordination for meetings, seminars, conferences, retreats, events, and activities
- ensure proper implementation of policies and procedures
- collaborate with operations staff to maintain facility integrity and safety
- submit organizer needs including room setup and AV requirements
- manage logistics with vendors including catering orders and event rentals
- coordinate with Facilities staff for HVAC and housekeeping requests
- identify preferred vendors for catering
- work collaboratively to create green, no waste events
- maintain preferred vendor list
- submit loading dock requests for vendors
- manage guest lists and security considerations
- provide event signage and crowd control measures
- coordinate technical needs with Information Technology
- create and share custom room layouts
- enter room reservations and AV details in scheduling system
- develop run-of-show documents
- track event attendance and attrition rates
- coordinate with affiliates and external users regarding facility information and space rental
- handle parking pass coordination and invoice processing
- manage virtual and hybrid event reservations
- assign tasks and manage progress as project manager
- evaluate and develop event run-of-show documents
- consult on virtual event design strategy
- manage virtual event platform for VIP events
- research virtual/hybrid event trends
- maintain technical knowledge of Zoom platforms
- collaborate with Marketing for event branding and microsite design
- share virtual event recordings
- conduct briefings with guest speakers
- oversee event tech rehearsals
- train event hosts on virtual platforms
- evaluate training and customer satisfaction
- update best practices for virtual/hybrid events
- conduct facility tours
- manage department email and reports
- assist leadership with special projects
- perform site selection and contract review
- manage registration and attendance
- oversee commencement activities including regalia ordering and social media
- manage commencement email responses
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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