Receptionist/Learning & Development Assistant

Madison, WI, USA|Onsite

Job Overview

Employment Type

Full-time

Part-time

Temporary

Hourly

Internship

Consulting

Compensation

Type:

Salary

Rate:

Range $45,091.80 - $57,901.27

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

collaborative work environment

Employee wellness programs

Job Description

Quarles & Brady LLP is a well-established and reputable law firm known for delivering exceptional legal services and fostering a dynamic workplace culture. With a robust presence in multiple offices, including Madison, this firm is dedicated to providing comprehensive legal solutions across various practice areas. The firm's commitment to excellence is reflected not only in their client engagements but also in their investment in employee growth, collaboration, and a supportive environment. Quarles & Brady LLP upholds strong professional values, a team-oriented approach, and an innovative mindset to address the evolving needs of its clients and employees alike.

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Job Requirements

High school diploma or equivalent
minimum 1-5 years of reception or assistant experience
proficiency in MS Office and Adobe Professional
experience in a law firm or legal environment preferred
strong written and verbal communication skills
ability to multitask and prioritize in a dynamic setting
excellent organizational skills
ability to work overtime when required

Job Qualifications

Minimum 1-5 years of reception and/or assistant experience preferred
experience in Learning & Development a plus
previous work experience in a law firm preferred
possess a positive attitude, be proactive, flexible and a team player
exceptional technical skills required including working knowledge of MS Office and Adobe Professional
must be detail oriented, with excellent grammar and spelling skills
skilled with use of FileSite or similar electronic document management systems
possess strong organizational, communication and client services abilities
ability to prioritize needs based on urgency, multi-task and work in a fast-paced team-orientated environment
ability to work overtime, when needed

Job Duties

Answer incoming telephone calls in a professional and courteous manner
timely route calls to appropriate party or take accurate telephone messages as per firm policy
acknowledge visitors on their arrival and announce them to respective attorneys or staff in a timely manner
maintain the neatness of the reception area, conference rooms and all client areas
maintain reservation schedule for conference rooms, visitors and other resources as instructed
maintain conference rooms and assist with setup for meetings as needed
validate client parking tickets and record visitor names in log
work closely with the Office Services team to help coordinate small and large office luncheons, catering needs and other in-office events as needed
prepare and distribute daily bulletin to Madison office
draft training program invitations and follow up communications
create, review, and summarize program evaluations
process attendance for Continuing Legal Education training programs
process check requests and reconcile expenses
assist in preparing, proofreading, revising and finalizing documents
maintain calendars, schedule travel, appointments, meetings and conferences
other duties and special projects as assigned

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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