Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee assistance program
Flexible working hours
friendly work environment
Job Description
Our organization is dedicated to delivering excellent administrative support within a professional healthcare or office setting. We are committed to maintaining a welcoming and organized environment for patients, clients, visitors, and staff. Our focus is on providing a positive impression through attentive service and efficient management of clerical tasks, ensuring smooth daily operations. We prioritize confidentiality and uphold strict compliance with privacy regulations to protect sensitive information.
The role of an Administrative Support Specialist is crucial in fostering efficient communication and seamless coordination among visitors and employees. This full-time position offers the opportunity to contribute to a supportive workplac... Show More
The role of an Administrative Support Specialist is crucial in fostering efficient communication and seamless coordination among visitors and employees. This full-time position offers the opportunity to contribute to a supportive workplac... Show More
Job Requirements
- Must possess at least a high school diploma or GED
- Prior experience in administrative or receptionist roles preferred
- Ability to maintain confidentiality of protected health information
- Strong communication skills both written and verbal
- Basic proficiency in Microsoft Office Suite
- Ability to operate multiline phone systems
- Physical ability to lift or move up to 25 pounds
- Capable of prolonged use of computers and office equipment
- No travel required
- Willingness to report suspected privacy violations promptly
Job Qualifications
- High school diploma or GED
- Previous administrative or receptionist experience preferred
- Ability to read, analyze, and interpret business periodicals, journals, technical procedures, or government regulations
- Ability to write reports, business correspondence, and procedure manuals
- Ability to effectively present information and respond to questions from managers and employees
- Knowledge of Microsoft Suite products
- Skilled in clerical functions and using multiline phone systems
- Basic mathematical skills such as fractions, percentages, ratios, and proportions
Job Duties
- Provide general administrative and clerical support
- Greet and welcome patients, clients, and visitors with a friendly and positive demeanor
- Answer telephone calls and take messages or forward calls
- Check visitors in and direct or escort them to specific destinations
- Inform other employees of visitors' arrivals and cancellations
- Maintain visitor sign-in log
- Handle incoming and outgoing mail
- Schedule appointments and maintain meeting room bookings
- Maintain and tidy the reception area
- Perform other duties as assigned
- Maintain confidentiality of protected health information and report suspected violations to the Administrator
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
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