Program Coordinator, Advancement Programs
Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Weekend Shifts
Benefits
competitive pay
401k
Health Insurance
Dental Insurance
Paid Time Off
Flexible Schedule
Professional development opportunities
Job Description
The Wisconsin Foundation and Alumni Association (WFAA) is a prestigious private, nonprofit corporation dedicated to advancing the mission of the University of Wisconsin-Madison. Formed through the merger of the UW Foundation and the Wisconsin Alumni Association in 2014, WFAA serves as the primary organization for private fundraising and alumni relations at UW-Madison. This merger was designed to better meet the needs of a growing population of alumni and donors by fostering meaningful connections between the university's faculty, leadership, and its alumni community. WFAA plays a crucial role in building a strong Badger community by providing multiple engagement opportunities that bring... Show More
Job Requirements
- bachelor's degree or equivalent experience
- 2+ years of professional experience in related fields preferably in non-profit or educational institutions
- experience with project management and event planning
- proficient customer service skills
- strong oral and written communication skills
- ability to work independently and collaboratively
- capability to manage multiple tasks and meet deadlines
- flexibility to work evenings, weekends, and occasional travel
- ability to lift and carry event materials up to 25 pounds
- willingness to work in a hybrid setup with at least two days in office weekly
Job Qualifications
- bachelor's degree or equivalent experience
- 2+ years of experience in a professional setting in a related field, preferably a non-profit or educational institution
- project management, planning events, and/or virtual event technology experience
- customer service experience
- high degree of proficiency in Microsoft Office (Word, Excel, and Outlook)
- CRM software and project management software experience preferred
- excellent oral and written communication skills
- strong planning, organization, and administrative skills
- ability to effectively interact with internal and external clients and constituents of diverse backgrounds
- ability to work independently and collaboratively within a team environment
- ability to take initiative, demonstrate engagement in projects, and meet deadlines
- ability to prioritize and manage multiple tasks while maintaining discretion, tact, poise, professionalism, and diplomacy
Job Duties
- participate with program and project teams in the research, design, development, and implementation of engagement initiatives
- serve as a project coordinator by drafting agendas, attending team meetings, and documenting proceedings
- work collaboratively with teams to review and sign off on marketing pieces
- assist with the preparation of event material, collateral, and other event details
- provide on-site support during program and event execution
- provide exceptional customer service to internal and external clients
- build and maintain positive relationships and work collaboratively to advance university objectives
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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