Job Overview
Benefits
Medical insurance
Dental Insurance
Vision Insurance
403b retirement plan matching
Paid Time Off
Parental leave
Paid holidays
Life insurance
long-term disability insurance
paid volunteer time
Job Description
Spalding University, located in the heart of downtown Louisville, Kentucky's largest city, is a distinguished higher education institution grounded in a rich history of social justice and community service. Serving nearly 2,000 students across bachelor's, master's, and doctoral programs, Spalding provides a personalized educational experience with an engaged faculty focused on liberal and professional studies. The institution is deeply committed to its mission as articulated in the tradition of the Sisters of Charity of Nazareth, emphasizing spiritual values, service, peace, and justice. It offers an inclusive and diverse community that supports both traditional and working students through flexible scheduling and... Show More
Job Requirements
- Bachelor's degree in hospitality management, communications, business administration or related field preferred
- minimum 3-5 years of experience in event planning, hospitality or project management required
- experience working with nonprofit organizations, educational institutions or advancement operations preferred
- exceptional interpersonal and communication skills
- strong organizational and project management skills
- proficiency in event planning software and Microsoft Office Suite
- budget management experience
- outstanding customer service orientation
- professional demeanor and polished presentation skills
- flexibility and adaptability
- strong problem-solving and creative thinking skills
- discretion and confidentiality
- ability to work collaboratively across departments
Job Qualifications
- Bachelor's degree in hospitality management, communications, business administration or related field preferred
- minimum 3-5 years of experience in event planning, hospitality or project management required
- experience working with nonprofit organizations, educational institutions or advancement operations preferred
- exceptional interpersonal and communication skills with ability to interact professionally with diverse audiences
- strong organizational and project management capabilities with proven ability to manage multiple priorities
- proficiency in event planning software, Microsoft Office Suite and database management systems
- budget management experience with attention to fiscal responsibility
- outstanding customer service orientation with commitment to excellence
- professional demeanor and polished presentation skills
- flexibility and adaptability in fast-paced, dynamic environment
- strong problem-solving abilities and creative thinking skills
- discretion and ability to handle confidential information appropriately
- collaborative mindset with ability to work effectively across departments
Job Duties
- Serve as primary point of contact for external organizations and community groups partnering with Spalding University
- coordinate logistics for collaborative events hosted on campus, ensuring seamless execution and positive partner experiences
- develop and maintain strong relationships with community leaders, partner organizations, and external stakeholders
- facilitate communication between external partners and internal university departments
- plan, coordinate, and execute presidential events, advancement functions, and Board of Trustees meetings
- manage all aspects of event logistics including venue selection, catering, audiovisual requirements, and guest coordination
- oversee event budgets and vendor relationships to ensure cost-effective and high-quality outcomes
- coordinate special ceremonies, donor recognition events, and institutional celebrations
- ensure events align with university branding standards and protocol requirements
- lead cross-functional project teams to deliver complex events and initiatives on time and within budget
- develop detailed project timelines, resource allocation plans, and contingency strategies
- track project progress and communicate updates to stakeholders and senior leadership
- manage multiple concurrent projects while maintaining attention to detail and quality standards
- provide exceptional hospitality services to Board of Trustees members, major donors, and VIP guests
- coordinate travel arrangements, accommodations, and special requests for high-level visitors
- maintain confidentiality and demonstrate diplomacy in all interactions with sensitive stakeholders
- support the VP of Advancement in cultivation and stewardship activities
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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