Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $16.00 - $21.00
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Paid Time Off
Parental leave
Paid holidays
Life insurance
long-term disability
retirement plan matching
Job Description
Spalding University is a distinguished educational institution located in the heart of downtown Louisville, Kentucky's largest city. With a rich history rooted in social justice and community service, Spalding University is committed to providing a personalized, high-quality education to a diverse community of nearly 2,000 students at the bachelor's, master's, and doctoral levels. The university is renowned for combining liberal and professional studies with a mission-based approach that emphasizes service, peace, and justice, following the tradition of the Sisters of Charity of Nazareth. Faculty, staff, and students alike are dedicated to fostering an inclusive environment that meets the needs of... Show More
Job Requirements
- Bachelor's degree in hospitality management, communications, business administration, or related field preferred
- Minimum 3-5 years of experience in event planning, hospitality, or project management required
- Experience working with nonprofit organizations, educational institutions, or advancement operations preferred
- Ability to manage multiple priorities
- Excellent communication skills
- Proficiency with relevant software
- Budget management experience
- Commitment to confidentiality
- Ability to work effectively across departments
Job Qualifications
- Bachelor's degree in hospitality management, communications, business administration, or related field preferred
- Minimum 3-5 years of experience in event planning, hospitality, or project management required
- Experience working with nonprofit organizations, educational institutions, or advancement operations preferred
- Exceptional interpersonal and communication skills
- Strong organizational and project management capabilities
- Proficiency in event planning software, Microsoft Office Suite, and database management systems
- Budget management experience
- Outstanding customer service orientation
- Professional demeanor and polished presentation skills
- Flexibility and adaptability in fast-paced environments
- Strong problem-solving abilities
- Discretion and ability to handle confidential information
- Collaborative mindset
Job Duties
- Serve as primary point of contact for external organizations and community groups partnering with Spalding University
- Coordinate logistics for collaborative events hosted on campus, ensuring seamless execution and positive partner experiences
- Develop and maintain strong relationships with community leaders, partner organizations, and external stakeholders
- Facilitate communication between external partners and internal university departments
- Plan, coordinate, and execute presidential events, advancement functions, and Board of Trustees meetings
- Manage all aspects of event logistics including venue selection, catering, audiovisual requirements, and guest coordination
- Oversee event budgets and vendor relationships to ensure cost-effective and high-quality outcomes
- Lead cross-functional project teams to deliver complex events and initiatives on time and within budget
- Coordinate travel arrangements, accommodations, and special requests for high-level visitors
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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