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Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $24.04 - $30.35
Work Schedule
Standard Hours
Benefits
Dental Insurance
Health Insurance
Paid Time Off
Retirement Plan
Vision Insurance
Job Description
Catalyst Pharmaceuticals is a dynamic and dedicated biopharmaceutical company headquartered in Coral Gables, Florida. Known for its commitment to advancing innovative therapies that significantly improve the lives of patients with rare diseases, Catalyst integrates cutting-edge research and compassionate care. The company fosters a culture of inclusion, professionalism, and teamwork, providing employees with a supportive and engaging work environment.
Catalyst is currently seeking a Front Desk Coordinator to join their Coral Gables headquarters on a full-time, on-site basis, Monday through Friday. This role represents the company’s frontline, serving as the first point of contact for employees and visitors, an... Show More
Catalyst is currently seeking a Front Desk Coordinator to join their Coral Gables headquarters on a full-time, on-site basis, Monday through Friday. This role represents the company’s frontline, serving as the first point of contact for employees and visitors, an... Show More
Job Requirements
- High school diploma or equivalent
- Minimum 2 years of relevant office experience
- Proficiency in Microsoft Office suite
- Ability to multitask in a fast-paced environment
- Excellent communication skills
- Strong organizational and time management abilities
- Physical ability to occasionally move packages up to 40lbs
- Ability to maintain confidentiality
- Availability to work full-time on-site Monday through Friday
- Professional demeanor and interaction skills
Job Qualifications
- High school graduate
- Associate's degree preferred but not required
- Excellent written and verbal communication skills
- 2+ years of professional experience in an office environment including business email usage
- Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Experience working in a fast-paced environment with ability to multitask and prioritize
- High attention to detail and meeting deadlines
- Team-oriented, self-motivated, and energetic
- Strong analytical and problem-solving skills
- Professionalism and ability to interact effectively with all levels of management and external parties
- Ability to maintain confidentiality of data and information
Job Duties
- Greet visitors warmly in the reception area, ensure guests are comfortable and sign in upon entry
- direct visitors to their designated workspace if needed
- maintain conference room schedules and assist employees with finding space for meetings using Outlook and DeskBird
- confirm conference rooms are clean and ready for meetings
- answer telephones, transfer calls, take, and forward messages
- assist HR in preparing and distributing external onboarding schedules for new hires, ensuring accuracy and timeliness
- collect and forward HR-related state mail to HR Operations and reroute employment verification calls
- maintain an organized and fully stocked breakroom and coffee stations, checking supplies throughout the day and reorder as needed
- partner with the Office Manager to coordinate meeting logistics, including food and beverage orders
- provide proactive support to meeting facilitators and guests, including validating parking and ensuring a positive visitor experience
- collect and distribute daily incoming mail
- maintain office supply inventory and order replenishments
- fill paper trays on copy and fax machines and communicate with vendors for supplies or repairs
- process company business card orders and ship cards to employees
- receive, log, and distribute packages
- process outgoing shipments of documents and packages
- maintain a log for key box in the supply room
- update and communicate the employee telephone listing
- organize storage room and supplies cabinets
- perform other office-related activities as needed to ensure smooth operations
- handle additional responsibilities as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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