Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $20.00 - $21.00
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
Disability insurance
retirement plans
Paid Time Off
Professional development opportunities
Tuition Assistance
public service loan forgiveness
Job Description
The University of Florida College of Medicine, located at its Main Campus in Gainesville, FL, is a prestigious institution committed to advancing health through exceptional education, groundbreaking research, and compassionate patient care. As part of a leading public university, the College of Medicine prepares the next generation of healthcare leaders by integrating rigorous academic programs with practical clinical experience. The college fosters a culture of interdisciplinary collaboration and actively engages with the community to improve healthcare outcomes in diverse populations. With state-of-the-art facilities and innovative research initiatives, the College provides a stimulating and supportive environment for its students, faculty, and... Show More
Job Requirements
- A bachelor’s degree or high school diploma with four years of appropriate experience
- appropriate college coursework may substitute at an equivalent rate for required experience
- ability to communicate effectively and professionally
- proven skills in event coordination and logistics
- capability to manage budgets and vendor relationships
- experience working in educational or healthcare event settings preferred
Job Qualifications
- Bachelor’s degree or high school diploma with four years of appropriate experience
- relevant college coursework may substitute experience
- preferred degree in hospitality or tourism
- preferred certifications such as CMP
- preferred event planning or project management experience
- demonstrated ability to manage multiple complex events
- strong organizational and communication skills
- capability to negotiate with vendors
- proficient with budget tracking and financial documentation
- ability to work independently and maintain confidentiality
Job Duties
- Serve as secondary contact for all Office of Educational Affairs major events and approved student-led activities
- coordinate with Event Manager to plan and execute events including meetings and conferences
- evaluate, select, and coordinate services such as accommodations, transportation, facilities, audiovisual equipment, catering, signage, and security
- lead on-site event coordination to ensure participant satisfaction and event success
- communicate professionally and timely with internal and external stakeholders to maintain relationships
- maintain and update event documents, policies, procedures, and feedback ensuring accuracy in the event database
- design and develop event programs, agendas, invitations, and related materials
- evaluate, review, negotiate, and manage contracts and services
- track and inventory event equipment
- provide guidance on event policies and procedures
- track and monitor event budgets and expenses
- negotiate pricing and terms with vendors
- review and track event-related invoices
- complete vendor setup and respond to inquiries
- arrange and reconcile speaker travel and miscellaneous expenses
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
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