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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $60,000.00 - $65,000.00
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
flexible schedule
Employee Discounts
Job Description
The hiring organization is a dynamic foundation that specializes in orchestrating impactful events across various domains such as conferences, corporate meetings, charity fundraisers and social gatherings. This foundation is recognized for its commitment to excellence and its ability to create meaningful and memorable experiences for all attendees. As a prominent entity in the event management industry, it prides itself on its collaborative culture, engaging work environment, and dedication to achieving outstanding results through meticulously planned and flawlessly executed events.
The Event Coordinator role is central to the foundation’s operations, with a primary focus on planning, organizing, and executing a ... Show More
The Event Coordinator role is central to the foundation’s operations, with a primary focus on planning, organizing, and executing a ... Show More
Job Requirements
- Bachelor's degree in event management hospitality marketing or related field preferred
- Two to four years experience in event planning and management with outdoor venue experience preferred
- Proficiency in event management software and tools including event registration platforms project management systems Microsoft Suite Excel proficiency and CRM database
- Strong communication skills both written and verbal
- Ability to manage multiple tasks and prioritize deadlines
- Ability to work flexible hours including weekdays Tuesday to Friday 8:30 am to 5:00 pm mandatory Saturdays June through September evenings and weekends as needed
- Physical ability to stand walk and sit throughout the day on various flooring types such as carpet concrete and tile
- Ability to handle event logistics and vendor coordination effectively
- Ability to maintain high standards and attention to detail
- Willingness to perform additional duties as assigned
Job Qualifications
- Bachelor's degree in event management hospitality marketing or related field preferred
- Two to four years experience in event planning and management with outdoor venue experience preferred
- Proficiency in event management software and tools such as event registration platforms project management systems Microsoft Suite Excel proficiency and CRM database
- Proficiency in English written and verbal to effectively communicate with associates and leadership preferred
- Strong project management skills
- Excellent communication and interpersonal skills
- Ability to work independently and collaboratively in a team environment
Job Duties
- Assists planning and executing events from concepts to completion including setting goals timelines and budgets
- Helps execute event concepts themes and schedules based on foundation needs
- Coordinate event logistics such as vendor selection catering audiovisual setup transportation and accommodations
- Coordinate and act as liaison with vendors suppliers and contractors to ensure all services are delivered on time and to foundation specifications
- Source and contact venues caterers entertainment and other necessary event services
- Distribute collateral materials to event attendees and participants
- Serve as primary point of contact on-site during events overseeing set-up execution and breakdown in partnership with Pillar Lead
- Handle any challenges that may arise promptly and effectively
- Manage solicitation and coordination of volunteers from internal and external stakeholders
- Manage event registration in partnership with Pillar Lead to ensure a smooth attendee experience
- Analyze event success and ROI providing reports and recommendations for future events
- Ensure thank you notes and follow up communications are sent to participants sponsors and partners
- Perform other duties as assigned by leadership
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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