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Event Coordinator

Event Coordinator

Waco, TX, USA|

Job Overview

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Employment Type

Full-time
Hourly
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Compensation

Type:
Hourly
Rate:
Range $17.75 - $25.50
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Work Schedule

Day Shifts
Weekend Shifts
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Benefits

Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Life insurance
Disability insurance
Employee assistance program

Job Description

ASM Global is recognized as the world’s leading venue management company and a premier producer of live event experiences, managing over 350 venues globally. These venues include some of the most significant stadiums, arenas, convention centers, and theaters. With a commitment to excellence, ASM Global invests heavily in growth, resources, and technology to elevate both the experiences of their internal team members and the guests they serve. Their portfolio spans every major venue type that hosts concerts, sporting events, conventions, and diverse live performances, underscoring their unparalleled expertise in the event management field.

The role of the Event Coordinat... Show More

Job Requirements

  • Bachelor's degree from four-year college or university
  • Minimum 5 years of experience in convention center or large hotel hospitality industry managing large events
  • Proven ability to create menus and banquet event orders
  • Knowledge of hospitality and facility management principles
  • Strong organizational and communication skills
  • Ability to multitask and prioritize projects
  • Capability to work under minimal supervision
  • Willingness to work long, irregular hours including nights, weekends and holidays
  • Experience with Microsoft Office and event software
  • Professional demeanor and work ethic

Job Qualifications

  • Bachelor's degree (B.A.) from four-year college or university
  • 5+ years related experience in convention center and/or large hotel hospitality industry managing large events/conventions
  • Experience creating menus for clients and BEO's
  • Working knowledge of principles of hospitality management, facility management, services and equipment for similar facility
  • Excellent organizational, planning and interpersonal skills
  • Good written and verbal communication skills
  • Ability to prioritize multiple projects/multitasking
  • Demonstrated problem-solving and communication skills
  • Supervisory experience preferred
  • Professional presentation, appearance and work ethic
  • Proficient with Microsoft Office and event software for drawing room diagrams
  • Ability to work under limited supervision and interact with all levels of staff including management
  • Ability to work long and irregular hours including days, evenings, weekends and holidays

Job Duties

  • Oversees all aspects of facility operations related to events by communicating with Director of Operations and/or Director of F & B
  • Produce approved Banquet Event Orders (BEO's) for each event and create customized menus for Food & Beverage
  • Meet with client groups to plan and organize assigned meetings and/or events
  • Coordinate activities with various service contractors for assigned meetings and/or events
  • Guide clients in preparation of events by interpreting and explaining contract provisions, policies and procedures
  • Keep clients informed as to status of deadline schedules including floor plan submissions, meeting room set-up specifications, insurance requirements, payment schedules and other relevant details
  • Prepare cost estimates and ensure all costs are paid before the event takes place
  • Provide clear, concise, and timely communication of detailed requirements to operational departments
  • Assist in scheduling operational set-ups to provide equipment or service needs
  • Monitor facility set-up when necessary and communicate all issues with respective Directors
  • Serve as primary liaison between clients and facility departments
  • Monitor in-house events, maintaining close contact with clients and facility staff to ensure successful events
  • Greet client upon arrival and stay with client during the duration of their event
  • Follow-up on all client requests, concerns, and problems in a timely manner
  • Attend planning, organization and other event and facility meetings in support of facility operations
  • Serve as manager on duty as required

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Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

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