Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $16.00 - $26.00
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Flexible Schedule
Travel opportunities
Job Description
Art Bridges Foundation is a significant philanthropic initiative founded by arts patron Alice Walton. Since its launch in 2017, Art Bridges has been dedicated to enriching the cultural landscape across the United States by lending extraordinary works of American art from its collection to museums and communities nationwide. The foundation partners with a vast and growing network of over 250 museums varying in size and geographic location, impacting more than 20 million people across all 50 states and Puerto Rico. Art Bridges provides strategic and financial support to enhance exhibition development, facilitate loans from the Art Bridges Collection and a... Show More
Job Requirements
- Bachelor's degree in business administration, management, communications, hospitality, arts administration, or a related field preferred
- 1-3 years of experience providing administrative support, coordinating projects, or related roles, with event planning and resource allocation experience preferred
- Experience working in collaborative, cross-functional environments required
- experience in nonprofits, foundations, museums, or cultural institutions preferred
- Proficient in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook
- Experience with Asana, Salesforce, Workday, Adaptive, or similar technology platforms preferred
- Demonstrated competence in tracking, coordinating, and following up on competing priorities and deadlines
- Excellent interpersonal and customer service skills
- Natural problem solver with the ability to proactively resolve issues in fast-paced environments
- Detail-oriented, reliable, and accountable
- Ability to work independently and self-motivate
- Adaptable and flexible
- Excellent written and verbal communication skills
- High level of professional integrity
- Ability to handle sensitive and confidential information with discretion
Job Qualifications
- Bachelor's degree in business administration, management, communications, hospitality, arts administration, or a related field preferred
- 1-3 years of experience providing administrative support, coordinating projects, or related roles with event planning and resource allocation experience preferred
- Experience working in collaborative, cross-functional environments required
- experience in nonprofits, foundations, museums, or cultural institutions preferred
- Familiarity with event coordination, partner-facing programs, or programmatic support is a plus
- Interest in arts-focused mission-driven work is required
- Proficient in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook
- Experience with Asana, Salesforce, Workday, Adaptive, or similar technology platforms preferred along with the ability to learn new software applications
- Demonstrated competence in tracking, coordinating, and following up on competing priorities and deadlines
- Excellent interpersonal and customer service skills with the ability to interact professionally with internal and external stakeholders
- Natural problem solver with the ability to proactively resolve issues in fast-paced, dynamic environments
- Detail-oriented, reliable, and accountable with the ability to work independently and self-motivate as part of a team
- Adaptable and flexible when working with individuals across various roles and responsibilities
- Excellent written, verbal, and presentation communication skills
- High level of professional integrity and the ability to handle sensitive and confidential information with discretion
Job Duties
- Plan and execute multiple Convenings and events simultaneously, coordinating with departmental teams and managing event-related budgets as directed
- Serve as a liaison between Art Bridges departments and external partners including hotels, caterers, transportation providers, and travel agents to ensure seamless event coordination
- Develop and maintain detailed project plans, timelines, checklists, and task assignments in partnership with the Strategic Projects Senior Manager and track progress to ensure timely completion of all Convening deliverables
- Partner with the Director responsible for each Convening to build and maintain detailed schedules, drive task completion, and coordinate logistics such as event spaces, catering, transportation, lodging, volunteers, and Convening activities
- Coordinate scheduling, preparation, and logistics for Convening-related meetings and communications with internal and external stakeholders
- Serve as the primary on-site point of contact during Convenings, overseeing all logistics and day-of coordination including attendance at evening and occasional weekend hours
- Respond promptly to email correspondence and ensure timely follow-up on meeting action items
- Maintain project documentation including meeting notes, action item lists, checklists, schedules, and status updates
- Maintain accurate project records by entering, updating, and tracking information in Asana, Salesforce, and other project management systems
- Facilitate clear and timely communication among internal stakeholders across multiple departments and across the Ecosystem
- Support planning and execution of large internal events such as the Art Bridges Summer Party and Holiday Party
- Coordinate logistics for Art Bridges All-Staff Meetings including calendar holds, invitations, room reservations, speaker coordination, meeting room setup and cleanup, and catering needs
- Perform other duties as assigned
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
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