CONTRACTOR Project Based: Event Manager, Clinical & Congress Experience Required
Job Overview
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
remote work options
Professional development opportunities
Flexible Schedule
Job Description
M&IW is a renowned global event management firm that specializes in delivering virtual, hybrid, and in-person event experiences of various scales. Established over 50 years ago, this third-generation, privately held company is certified as a Women’s Business Enterprise (WBE) and is headquartered in Wisconsin, USA. With a remote workforce spread across the United States, the United Kingdom, China, and Brazil, M&IW offers a comprehensive suite of event management services. These include event management and design, event sourcing, attendee registration and reporting, event technology and production, creative services, event marketing and communications, gifting and engagement strategies, as well as incentive and... Show More
Job Requirements
- College degree or equivalent experience
- Minimum 2-3 years of meetings industry operations experience
- Knowledge of virtual and hybrid events
- Excellent communication skills
- Proven project management success
- Ability to work under pressure and meet deadlines
- Experience with virtual office environments preferred
- Familiarity with life sciences event operations preferred
- Proficiency in Microsoft Office
- Experience with Cvent or similar event software
Job Qualifications
- College degree or equivalent experience
- Minimum 2-3 years of experience in the meetings industry, specifically in operations
- Knowledge of virtual and hybrid event options
- Excellent oral and written communication skills
- Demonstrated ability to manage multiple projects simultaneously
- Ability to deliver creative solutions under tight timelines
- Experience working in virtual office environments
- Experience in life sciences event operations
- Proficient in Microsoft Office (Outlook, Excel, OneNote, Word, PowerPoint)
- Experienced with event database management programs like Cvent
Job Duties
- Project management with consultative approach for virtual, hybrid or in person meetings
- Client, financial, and vendor management
- Onsite services and leading onsite teams
- Manage multiple projects on tight timelines
- Follow all client mandated SOPs
- Digital producer and/or tech support for own events
- Work with Procurement to source and secure event space and guestrooms
- Understand, review and monitor contract terms and guest room blocks
- Profile management in event software such as Cvent
- Create and manage event resumes, specification sheets, and timelines
- Guide clients on event website development and reporting
- Collaborate on attendee communications and housing inquiries
- Coordinate airline booking with travel management company
- Work with mobile app team to create event apps
- BEO review and execution
- Schedule required ground transportation with preferred vendors
- Create and distribute travel letters and departure notices
- Budget creation and management
- Manage all event-related payment requests and processing
- Audit and reconcile vendor invoices
- Develop cost savings worksheets
- Manage final invoice documentation
- Reconciliation management including estimated and final invoices
- Create and manage Onsite Emergency Preparedness Plans
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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