Conference-Event Planner III - Continuing Medical Education - College of Medicine
Job Overview
Employment Type
Full-time
Compensation
Type:
Salary
Rate:
Range $53,000.00 - $60,000.00
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Vision Insurance
Life insurance
Disability insurance
Retirement Plan
Paid Time Off
Professional development opportunities
Tuition Assistance
public service loan forgiveness
Job Description
The University of Florida College of Medicine is a premier academic and medical institution located in Gainesville, Florida. As part of the larger University of Florida system, it is dedicated to advancing healthcare through education, research, and patient care. The College of Medicine is renowned for its comprehensive programs, innovative research initiatives, and commitment to community service. It fosters an inclusive and collaborative environment aimed at cultivating future leaders in medicine and healthcare. Situated in Gainesville, a vibrant city with a rich cultural mix and strong academic presence, the College benefits from the city’s dynamic environment, which offers a high... Show More
Job Requirements
- Bachelor's degree in an appropriate area of specialization and three years of appropriate experience
- or a high school diploma and seven years of appropriate experience
- Appropriate college course work may substitute at an equivalent rate for the required experience
Job Qualifications
- Bachelor's degree in an appropriate area of specialization
- Three years of relevant experience in event planning
- Excellent verbal and written communication skills
- Strong interpersonal skills
- Proficiency in Windows, Microsoft Word, Excel, and Outlook
- Ability to plan, organize, and coordinate work independently
- Ability to meet deadlines
- Strong customer service skills
- Ability to establish and maintain effective working relationships with internal and external clients
- Ability to work collaboratively as part of a team
Job Duties
- Lead the planning and execution of Continuing Medical Education (CME) conferences and events
- Collaborate with faculty and stakeholders to define event goals and objectives
- Develop event operating procedures and planning timelines
- Coordinate venues, audiovisual services, catering, accommodations, transportation, signage, and event materials
- Manage exhibitor booths, sponsorship logistics, and promotional spaces
- Oversee domestic and international travel arrangements for event speakers
- Conduct pre-conference logistics meetings and serve as the primary contact for attendees during programs
- Lead and direct on-site support staff during event execution
- Develop budget recommendations and monitor event expenditures
- Identify and engage sponsors and exhibitors
- Negotiate hotel and venue contracts
- Manage vendor relationships
- Partner with the Dean's Office for day-of-event coordination
- Facilitate event setup and breakdown
- Troubleshoot attendee and presenter needs in real time
- Coordinate with UF departments, external vendors, and media partners
- Conduct post-event assessments and analyze outcomes
- Develop recommendations for event quality and operational improvements
- Implement process improvements for future CME programs
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Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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