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Job Overview
Employment Type
Full-time
Compensation
Salary
Exact $84,000.00
Work Schedule
Weekend Shifts
Fixed Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
wellness programs
Professional Development
Tuition Assistance
Job Description
The University of Southern California (USC) Alumni Association is a dynamic organization dedicated to fostering meaningful connections among the Trojan Family worldwide. As part of the University's Advancement division, the USC Alumni Association plays a critical role in engaging alumni through a variety of programs and events that celebrate the university's heritage and community. USC itself is a prestigious private research university located in Los Angeles, California, known for its commitment to academic excellence, innovation, and community involvement. The Alumni Association enhances the lifelong relationship between USC and its alumni by offering opportunities for networking, professional development, and social engagement.... Show More
Job Requirements
- Bachelor's degree
- Minimum of 3-5 years of event planning experience
- Experience supporting or executing large-scale, complex events
- Strong organizational, project management, and problem-solving skills
- Excellent interpersonal, written, and verbal communication skills
- Ability to manage multiple priorities and perform well under pressure
- Familiarity with event-related software, CRM, and communications tools
- Availability for evenings, weekends, and travel as required
Job Qualifications
- Bachelor's degree
- Combined experience/education as substitute for minimum education
- Minimum of 3-5 years of event planning experience
- Experience supporting or executing large-scale, complex events
- Strong organizational, project management, and problem-solving skills
- Excellent interpersonal, written, and verbal communication skills
- Ability to manage multiple priorities and perform well under pressure
- Familiarity with event-related software, CRM, and communications tools
- Availability for evenings, weekends, and travel as required
- Experience with university or alumni events
- Experience working with volunteers or advisory boards
- Knowledge of the Los Angeles event landscape
- Experience managing budgets and vendor relationships
- Familiarity with strategic planning and translating goals into execution
Job Duties
- Lead the planning and execution of assigned alumni events, ensuring alignment with institutional priorities and alumni engagement goals
- Manage event timelines, run-of-show, and logistics to deliver seamless, high-quality experiences
- Partner with internal teams and external vendors to execute event components, including venue, catering, production, and guest experience
- Support innovation in event formats, including hybrid and digital components, to engage diverse alumni audiences
- Track event outcomes, attendee feedback, and engagement data to inform continuous improvement
- Develop and manage event budgets in collaboration with leadership, ensuring fiscal responsibility
- Oversee project plans, workflows, and timelines across multiple concurrent events
- Ensure compliance with university policies, accessibility standards, and risk management protocols
- Maintain accurate records in CRM and event management systems
- Lead logistical planning for assigned events, including timelines, run-of-show, accessibility, and safety protocols, while supporting the Events Director on complex, large-scale programs
- Serve as a primary point of contact for assigned events and a supporting liaison to university leadership, alumni boards, donors, and external partners
- Support vendor sourcing, contract coordination, and relationship management to ensure quality and value
- Collaborate with Advancement colleagues to align events with broader engagement and fundraising strategies
- Monitor trends in event management, alumni engagement, and the Los Angeles market to inform event planning
- Contribute to the development and implementation of new engagement strategies, including interactive formats and digital platforms
- Support revenue-generating events and identify opportunities for growth and improved sustainability
- Provide data-informed insights and recommendations to enhance event strategy and alumni experiences
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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