Alumni Events Director

Alhambra, CA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $100,000.00 - $120,000.00

Work Schedule

Rotating Shifts

Weekend Shifts

Fixed Shifts

Benefits

Opportunities for advancement

Job Description

The University of Southern California (USC) Alumni Association is a prestigious organization committed to fostering a lifelong connection between its alumni and the university. As part of the university’s broader University Advancement division, the Alumni Association plays a vital role in strengthening the Trojan Family network across the globe. They organize a variety of impactful events and programs that celebrate the accomplishments of USC alumni, promote engagement opportunities, and support the philanthropic endeavors that contribute to the university’s mission and growth.

The USC Alumni Association is currently seeking an Alumni Events Director to take a leadership role in managing a... Show More

Job Requirements

Bachelor’s degree
Combined experience or education as substitute for minimum education
Minimum of 5 years of progressively responsible event planning experience
Proven success in overseeing large complex events and collaborating with diverse stakeholders
Excellent interpersonal written and verbal communication skills
Knowledge of relevant event-related software CRM marketing and communications tools
Ability to perform well under pressure individually and as part of a team
Late nights weekends and travel are required for this position

Job Qualifications

Bachelor’s degree
Combined experience or education as substitute for minimum education
Minimum of 5 years of progressively responsible event planning experience
Proven success in overseeing large complex events and collaborating with diverse stakeholders
Excellent interpersonal written and verbal communication skills
Knowledge of relevant event-related software CRM marketing and communications tools
Ability to perform well under pressure individually and as part of a team
Experience with university events
Understanding of the Los Angeles event market
In-depth experience with budget development and implementation
Familiarity with strategic planning and translating department goals into event execution
Knowledge of one or more foreign languages e.g. Spanish

Job Duties

Lead the planning and execution of USC’s alumni event portfolio ensuring alignment with institutional priorities and alumni engagement goals
Innovate event formats with hybrid digital and sustainable practices to reach diverse alumni audiences globally
Develop and manage event budgets ensuring fiscal responsibility while identifying opportunities for sponsorship partnerships and cost-saving strategies
Track impact through alumni feedback data and CRM integration to measure ROI and inform future planning
Directly supervise three full-time staff members as well as student workers and volunteers
Manage mentor and inspire a high-performing team of professional staff student workers and volunteers
Promote a culture of excellence collaboration and creativity that supports professional growth and excellence in event execution
Oversee workload management scheduling and performance evaluations ensuring team members are equipped to deliver on goals
Serve as a role model for servant leadership and continuous improvement
Direct all logistical planning for events including timelines run-of-show accessibility and safety protocols
Partner with campus departments and external vendors to deliver high-quality seamless event experiences
Integrate technology design and engagement strategies that elevate the attendee experience
Ensure compliance with university policies ADA requirements and industry best practices for risk management and safety
Serve as the primary liaison to university leadership alumni boards donors and external partners for event planning and execution
Negotiate contracts and build long-term partnerships with vendors to optimize quality service and value
Collaborate with Advancement colleagues to integrate events into broader engagement and fundraising strategies
Monitor trends in event management alumni engagement and the Los Angeles market to keep USC events relevant and compelling
Test and implement new strategies for alumni engagement including interactive formats targeted outreach and digital platforms
Support revenue-generating events and evaluate opportunities for growth and sustainability
Provide data-informed recommendations to advance event strategy and enhance alumni experiences

Job Qualifications

Experience

Expert Level (7+ years)

Job Location

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