Administrative Assistant/Receptionist

Rockford, IL, USA|

Job Overview

Employment Type

Full-time

Compensation

Type:

Hourly

Rate:

Range $15.00 - $19.00

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional Development

Employee assistance program

Flexible Schedule

Job Description

Lifescape Community Services, also operating as Community Kitchen, Inc., is a dedicated nonprofit organization committed to serving the community, particularly focusing on supporting older adults and individuals facing economic, social, and cultural challenges. This organization emphasizes delivering compassionate, respectful, and high-quality services to enhance the lives of its guests and clients through various programs, including food services, community engagement, and supportive assistance. Established to foster community connections and improve the well-being of vulnerable populations, Lifescape Community Services integrates values of respect, dignity, and empowerment in all aspects of its operations. The agency prioritizes acting as a reliable resource in the... Show More

Job Requirements

Must be 21 years of age
possess valid driver's license, clean driving record, and own transportation with current insurance
no convictions within 3 years involving serious motor vehicle offenses
excellent verbal and written communication skills
excellent interpersonal and customer service skills
proficient in Microsoft Office 365 applications
excellent organizational skills and attention to detail
able to perform repetitive tasks accurately
knowledge of community resources
technical proficiency with personal computer and software
ability to work and communicate effectively with seniors and persons with impairments
ability to use effective service recovery skills
ability to work independently and in partnership with team members
demonstrate accuracy and responsibility for quality of work
ability to manage change and unexpected events appropriately
work with minimum supervision following policies
reflect agency image in behavior and dress
ability to interact respectfully with others
ability to build cohesive, goal-oriented team
perform other duties as assigned

Job Qualifications

Associate's degree in related field or equivalent combination of education and experience
12 to 24 months of related experience in an administrative assistant position
excellent written and oral communication skills
advanced computer skills
proficiency in Microsoft Office 365
excellent organizational skills and attention to detail
ability to use independent judgment and function autonomously
knowledge of community resources
ability to work effectively with older persons and diverse populations
ability to use service recovery skills
ability to manage change and unexpected events
ability to build and contribute to a collaborative team
ability to perform essential functions of position
ability to handle confidential information

Job Duties

Open and distribute incoming mail daily
assist with preparing outgoing mail
maintain filing systems
retrieve information from records and emails
prepare written summaries of data
respond to and resolve administrative inquiries
coordinate and schedule meetings and appointments
prepare agendas and schedules for meetings
record and distribute meeting minutes
function as data entry backup
count cash and prepare daily bank deposits
make daily bank run if needed
deliver special packages to the post office
assist with billing procedures and accounting functions
assist executive team with special projects
attend training as required
greet individuals and connect them with proper staff
train volunteers and student workers on clerical procedures
provide friendly and welcoming service to guests
answer telephone and route calls
maintain accurate voicemail logs
demonstrate technical proficiency with software
maintain awareness of guest needs and agency programs
ensure front desk coverage daily
maintain and clean desk area
assist different departments with day-to-day tasks
handle confidential information
work independently and manage shifting priorities

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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