This guide explains Texas labor law poster requirements and how employers must display notices to inform employees of their rights.
This article covers which state and federal posters are required, where to place them, how to obtain current copies, and steps to avoid penalties.
1. Overview of Required Posters
Texas employers must post a mix of state and federal labor law notices in conspicuous locations accessible to all employees.
These posters communicate worker rights on pay, safety, discrimination, leave, unemployment, and workers compensation status.
Mandatory State Posters
The Texas Payday Law poster outlines employer obligations on final pay and regular wage payments.
Employers liable under the Unemployment Compensation Act must display a notice explaining benefit eligibility and how to file claims.
Effective January 8, 2024, all Texas employers with one or more employees must post a bilingual English and Spanish notice about anonymous reporting of workplace violence to the Department of Public Safety.
Workers compensation notices are required to inform employees whether the employer has coverage and to display Notice 6 for covered employers or Notice 5 for noncovered employers.
The Employer's Notice of Ombudsman Program must also be displayed to let injured employees know about assistance available through the Office of Injured Employee Counsel.
Employers with 15 or more employees and some federally funded smaller employers must also post the "Know Your Rights: Workplace Discrimination is Illegal" EEO poster.
Finally, employers must provide Earned Income Tax Credit materials to employees each year no later than March 1.
Mandatory Federal Posters
All Texas employers must display key federal posters such as the Fair Labor Standards Act notice explaining minimum wage, overtime, and child labor rules.
The Family and Medical Leave Act poster must be posted where employee notices are normally kept to explain job protected leave rights.
The Occupational Safety and Health Act poster informing employees of workplace safety protections is also mandatory.
Other federal notices include the Employee Polygraph Protection Act and the Uniformed Services Employment and Reemployment Rights Act.
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2. Where To Place Posters
Posters must be located in conspicuous, easily accessible places where employees can read them during the workday.
Typical locations include break rooms, lunchrooms, near time clocks, and main employee bulletin boards.
If a company occupies multiple buildings or remote sites, a complete set of required posters should be posted at each worksite.
Posters should be unobstructed, legible, and maintained in good condition at all times.
When a workplace has many Spanish speaking employees, employers should display bilingual posters to ensure comprehension.
3. Obtaining and Maintaining Posters
Official state posters are available free from the Texas Workforce Commission and related state agencies.
Federal posters can be downloaded at no cost from the U.S. Department of Labor and agency websites such as OSHA and the EEOC.
Employers are not required to buy posters from private vendors, but commercial consolidated posters are an option if their content exactly matches official versions.
Maintain compliance by checking agency sites regularly and replacing posters immediately when updated versions are issued.
Workers' Compensation and Ombudsman Notices
Post the correct Workers' Compensation Notice 6 if you have coverage and Notice 5 if you do not.
Also display the Employer's Notice of Ombudsman Program to inform injured employees of advocacy and assistance options.
These notices are often obtained from the Texas Department of Insurance Workers' Compensation division.
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4. Consequences of Non Compliance
Failing to display required posters can result in agency fines and civil penalties from federal or state authorities.
For example, FLSA posting violations can carry fines up to approximately $1,000 per offense.
Other posters such as FMLA and OSHA notices carry their own enforcement remedies and potential penalties.
Beyond fines, missing or outdated posters can harm employee relations and weaken an employer's position in disputes or audits.
5. Best Practices For Staying Compliant
Assign a compliance owner such as an HR Manager or business owner to monitor poster status and updates.
Keep a master checklist of required federal and state posters and note the locations where each set is posted.
Perform periodic inspections and document the date and condition of posted notices to demonstrate proactive maintenance during audits.
Subscribe to email updates or check the Texas Workforce Commission and U.S. Department of Labor websites regularly for revised posters.
Provide bilingual notices when needed and ensure new hires and remote employees know where to view posted information.
6. Quick Reference Table of Posters and Sources
| Poster | Issuer | Where To Obtain/How To Display |
|---|---|---|
| Texas Payday Law | Texas Workforce Commission | Download from TWC; post where payroll and benefits notices are displayed |
| Unemployment Compensation Act Notice | Texas Workforce Commission | Obtain from TWC; post in break rooms or near time clocks |
| Reporting Workplace Violence (English and Spanish) | Texas Department of Public Safety / Texas Workforce Commission | Required for all employers as of Jan 8, 2024; post in public employee areas in both languages |
| Workers' Compensation Notices (Notice 6 / Notice 5) | Texas Department of Insurance – Workers' Compensation | Display the correct notice based on coverage status; include Ombudsman Program notice |
| Know Your Rights: Workplace Discrimination is Illegal | Equal Employment Opportunity Commission | Required for employers with 15+ employees or certain federal contractors; obtain from EEOC or DOL |
| Earned Income Tax Credit (EITC) Materials | Internal Revenue Service | Provide annual EITC information to employees by March 1; use IRS materials |
| FLSA, FMLA, OSHA, Employee Polygraph, USERRA | U.S. Department of Labor and OSHA | Download federal posters from DOL and OSHA sites; post with state notices |
7. Additional Resources For Posters and Forms
- Texas Workforce Commission
- U.S. Department of Labor Federal Posters (via Texas posting portal)
- Texas Department of Insurance - Workers' Compensation (posting resources)
Texas Labor Law Posters: Conclusion
Keeping current posters displayed in conspicuous locations is a straightforward way for Texas employers to maintain compliance.
Assign responsibility, obtain official copies from government agencies, update promptly when laws change, and document your efforts to reduce the risk of fines and legal exposure.
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