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Program Assistant Job Description

A female Black program assistant with a tablet on hand

Program Assistants play an important role in the coordination of various projects and initiatives within the organization.

They provide administrative support, act as a bridge between team members, help organize data and assist staff in creating reports and presentations.

Effective Program Assistants engage with stakeholders smoothly, organize tasks effectively and navigate shifting priorities and unexpected challenges with ease.

A female Black program assistant with a tablet on hand

Get your next job ad ready with our free Program Assistant Job Description Template.

Program Assistant Job Overview

Join us at [Company Name] and be our next Program Assistant!

As part of our [Team Name], you will work closely with our [Position Title] and provide overall administrative and human resources support to our organization.

We’re looking for candidates who resonate with our vision and mission, possess strong communication and organizational skills and bring a positive and open mindset to the team.

Salary: $42,000–$46,000/year

Schedule: Full-time, office-based

Program Assistant Duties & Responsibilities

  • Coordinate project logistics, including scheduling meetings, preparing materials and maintaining organized documentation
  • Facilitate effective communication between team members, stakeholders and clients to ensure project goals are understood and met
  • Assist in data management, organizing and maintaining project-related information for accurate reporting and documentation
  • Contribute to event planning and execution, supporting workshops, training sessions and other program-related activities
  • Monitor project budgets, track expenditures and assist in financial management to ensure resources are utilized efficiently
  • Document project activities, prepare progress reports and contribute to the creation of comprehensive project documentation
  • Engage with various stakeholders to foster positive relationships and facilitate collaboration throughout the project life cycle
  • Create visually appealing and informative project reports and presentations to communicate progress and outcomes
  • Provide logistical support for virtual or in-person meetings, ensuring seamless communication and participation
  • Identify and address challenges that may arise during project implementation, applying problem-solving skills to ensure smooth progress
  • Ensure projects adhere to organizational policies and procedures, maintaining compliance throughout the project life cycle
  • Participate in project review processes, offering insights to enhance future project planning and execution for continuous improvement
  • Collaborate with cross-functional teams to streamline project workflows and enhance overall efficiency
  • Foster a culture of accountability and quality assurance, ensuring projects meet or exceed established standards

Program Assistant Experience Requirements & Skills

  • Minimum of [Number] years of experience in program support, project coordination or a related administrative role
  • Strong organizational aptitude for managing multiple tasks, schedules, and project details efficiently
  • Effective written and verbal communication skills for seamless collaboration with team members, stakeholders and clients
  • Data management proficiency
  • Financial management acumen
  • Familiarity with organizational policies, labor laws and procedures

Program Assistant Education & Qualifications

  • Bachelor’s degree in Human Resources, Business Administration or a related program
  • Additional certifications or courses in project management or a related field are a plus

Program Assistant Job Description Template — Free Download

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Related: How To Write a Job Description

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