Program Assistant Job Description

A female Black program assistant with a tablet on hand

Program Assistants play an important role in the coordination of various projects and initiatives within the organization.

They provide administrative support, act as a bridge between team members, help organize data and assist staff in creating reports and presentations.

Effective Program Assistants engage with stakeholders smoothly, organize tasks effectively and navigate shifting priorities and unexpected challenges with ease.

By: Jericka Orellano

December 11, 2023

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Table of Contents

Program Assistant Job Overview

Join us at [Company Name] and be our next Program Assistant!

As part of our [Team Name], you will work closely with our [Position Title] and provide overall administrative and human resources support to our organization.

We’re looking for candidates who resonate with our vision and mission, possess strong communication and organizational skills and bring a positive and open mindset to the team.

Salary: $42,000–$46,000/year

Schedule: Full-time, office-based

Program Assistant Duties & Responsibilities

Coordinate project logistics, including scheduling meetings, preparing materials and maintaining organized documentation
Facilitate effective communication between team members, stakeholders and clients to ensure project goals are understood and met
Assist in data management, organizing and maintaining project-related information for accurate reporting and documentation
Contribute to event planning and execution, supporting workshops, training sessions and other program-related activities
Monitor project budgets, track expenditures and assist in financial management to ensure resources are utilized efficiently
Document project activities, prepare progress reports and contribute to the creation of comprehensive project documentation
Engage with various stakeholders to foster positive relationships and facilitate collaboration throughout the project life cycle
Create visually appealing and informative project reports and presentations to communicate progress and outcomes
Provide logistical support for virtual or in-person meetings, ensuring seamless communication and participation
Identify and address challenges that may arise during project implementation, applying problem-solving skills to ensure smooth progress
Ensure projects adhere to organizational policies and procedures, maintaining compliance throughout the project life cycle
Participate in project review processes, offering insights to enhance future project planning and execution for continuous improvement
Collaborate with cross-functional teams to streamline project workflows and enhance overall efficiency
Foster a culture of accountability and quality assurance, ensuring projects meet or exceed established standards

Program Assistant Experience Requirements & Skills

Minimum of [Number] years of experience in program support, project coordination or a related administrative role
Strong organizational aptitude for managing multiple tasks, schedules, and project details efficiently
Effective written and verbal communication skills for seamless collaboration with team members, stakeholders and clients
Data management proficiency
Financial management acumen
Familiarity with organizational policies, labor laws and procedures

Program Assistant Education & Qualifications

Bachelor’s degree in Human Resources, Business Administration or a related program
Additional certifications or courses in project management or a related field are a plus

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