This guide to Pennsylvania labor law posters explains the mandatory workplace notices Pennsylvania employers must display to inform employees of their legal rights.
This guide covers which state and federal posters are required, where to place them, how to obtain official copies, and practical steps to stay compliant.
1. Overview of Required Posters
Pennsylvania employers must post certain state and federal labor law notices in conspicuous locations accessible to all employees.
These postings inform staff about minimum wage, child labor limits, unemployment benefits, workers compensation, discrimination protections, and other core workplace rights.
Mandatory Pennsylvania State Posters
The Commonwealth requires state specific posters including the Minimum Wage Law Poster (Form LLC-1) and Workers Compensation Insurance posting (Form LIBC-500).
Employers of minors must display the Abstract of the Pennsylvania Child Labor Act (Form LLC-5) and Hours of Work for Minors Under 18 (Form LLC-17).
All employers must post the Abstract of Equal Pay Law (Form LLC-8) and Unemployment Compensation notice (Form UC-700).
Public employers must display the Pennsylvania Right to Know Law (Form LIBC-262) and businesses covered by the Clean Indoor Air Act must post No Smoking signage.
The Pennsylvania Human Relations Commission requires equal opportunity and fair practices notices where applicable.
Mandatory Federal Posters
In addition to state postings, employers must post federal notices such as the FLSA Minimum Wage poster and the Family and Medical Leave Act poster.
Other required federal posters include the "Know Your Rights: Workplace Discrimination is Illegal" notice, the Employee Polygraph Protection Act poster, and USERRA information for uniformed service members.
The Fastest Growing
Restaurant & Hospitality Job Platform
Looking for top paid jobs? Or Hiring for your business?
2. Where To Place Posters
Posters must be in conspicuous, easily accessible locations such as break rooms, near time clocks, or other high traffic employee areas.
If a business operates at multiple sites or has separate departments, a full set of required posters should be displayed at each worksite.
Postings must remain unobstructed, printed clearly, and maintained in good condition so employees can read them during the workday.
3. Obtaining and Maintaining Posters
Employers can obtain free, official posters from the Pennsylvania Department of Labor & Industry and from federal agencies such as the U.S. Department of Labor.
Many employers choose consolidated poster sets from vendors for convenience, but the content must match the official government versions exactly.
Monitor agency websites and mailing lists for updates and replace any outdated posters immediately when revisions are issued.
Provide Spanish versions or other language translations when a significant portion of the workforce is not proficient in English to ensure comprehension.
Spanish and Alternate Language Posters
Pennsylvania offers some posters in Spanish and employers should display translated versions when necessary to communicate rights effectively.
Providing multilingual postings is a best practice that reduces misunderstandings and demonstrates inclusive compliance efforts.
4. Consequences of Non Compliance
Failing to display required and current posters can result in citations, monetary penalties, and enforcement actions by state or federal agencies.
Non compliance may also prompt broader agency inspections or audits into wage, hour, and safety practices at the workplace.
Beyond fines, lacking proper postings can weaken an employer's position in employment disputes or administrative proceedings.
The Fastest Growing
Restaurant & Hospitality Job Platform
Looking for top paid jobs? Or Hiring for your business?
5. Best Practices For Staying Compliant
Assign a compliance owner such as an HR Manager or business owner to track posting requirements and updates across worksites.
Keep a simple checklist of required federal and state posters and record the locations where each set is posted.
Conduct periodic inspections, photograph posted notices, and document dates when posters were reviewed or replaced to show proactive maintenance if audited.
Subscribe to the Pennsylvania Department of Labor & Industry and U.S. Department of Labor update feeds to receive alert notices about poster changes.
6. Quick Reference Table of Posters and Sources
| Poster | Issuer | Where To Obtain/How To Display |
|---|---|---|
| Minimum Wage Law Poster (Form LLC-1) | Pennsylvania Department of Labor & Industry | Download from state site; post in break rooms or near time clocks |
| Abstract of the Pennsylvania Child Labor Act (Form LLC-5) | Pennsylvania Department of Labor & Industry | Required for employers of minors; post where minors can view it |
| Workers' Compensation Insurance Posting (Form LIBC-500) | Pennsylvania Bureau of Workers' Compensation | Obtain from state agency; display where employees congregate |
| Unemployment Compensation Notice (Form UC-700) | Pennsylvania Department of Labor & Industry | Post in common employee areas; obtain official copy from state site |
| "Know Your Rights: Workplace Discrimination is Illegal" | Equal Employment Opportunity Commission / U.S. Department of Labor | Free from the EEOC or DOL; display for employees and applicants |
7. Additional Resources For Posters and Forms
- Pennsylvania Department of Labor & Industry
- U.S. Department of Labor - Required Postings (PA references)
- Pennsylvania Human Relations Commission Notices
Pennsylvania Labor Law Posters: Conclusion
Displaying current labor law posters in conspicuous locations is a straightforward compliance obligation for Pennsylvania employers.
Assign responsibility, obtain official copies from government agencies, update promptly when laws change, and document your efforts to reduce the risk of fines and administrative action.
Loading comments...