Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
competitive salary
equity options
healthcare
dynamic work environment
professional growth
Exposure to cutting-edge AI technologies
collaborative culture
Job Description
Distyl AI is a pioneering AI technology company specializing in the development and deployment of production-grade artificial intelligence systems that streamline and enhance core operational workflows for Fortune 500 companies across multiple industries. Powered by a strategic partnership with OpenAI, Distyl AI leverages proprietary software accelerators and deep enterprise AI expertise to deliver impactful AI solutions with a rapid time to value, often within a single quarter. The company's diverse client base spans sectors including insurance, consumer packaged goods (CPG), and non-profit organizations, showcasing its broad applicability and industry reach. Distyl AI's leadership team is composed of seasoned professionals with... Show More
Job Requirements
- Bachelor's degree or equivalent work experience
- Minimum 4 years of relevant experience in office management or workplace operations
- Ability to work on-site in San Francisco five days per week
- Strong communication and interpersonal skills
- Proficiency in managing vendor relationships and office budgets
- Demonstrated ability to manage multiple projects and priorities effectively
- Commitment to maintaining confidentiality and workplace safety regulations
Job Qualifications
- 4–6+ years in office management, workplace experience, or administrative support preferably in startup or fast-paced environments
- Experience in event planning is a plus
- Proven ability to run office operations smoothly while building and maintaining engaging culture programs
- Strong organizational and time-management skills with an ability to handle competing priorities and sensitive confidential information
- Exceptional attention to detail with a track record of accuracy in tasks and processes
- Excellent verbal and written communication skills with the ability to collaborate cross-functionally
- A proactive, resourceful approach to identifying and solving operational challenges
- Experience working in high-growth tech or startup environments
Job Duties
- Oversee day-to-day office operations including facilities, supplies, space planning, seating charts, and equipment
- Manage relationships with building management and external vendors such as cleaning, security, and catering
- Be on-site five days per week to ensure smooth office functioning
- Oversee and collaborate with the Office Coordinator to maintain efficient operations in the New York office
- Ensure workplace safety, compliance, and emergency preparedness
- Create a welcoming and productive environment for employees, visitors, and partners
- Manage front-of-house operations including reception, guest check-ins, and visitor flow
- Plan and execute team events, celebrations, swag distribution, and engagement programs fostering connection across New York and San Francisco offices
- Organize culture-building initiatives that reinforce Distyl’s values and ways of working
- Support internal communications and feedback channels to continuously improve workplace experience
- Oversee employee services programs including perks, food, and wellness initiatives
- Assist with planning and logistics for team offsites and cross-functional projects
- Deliver a smooth onboarding experience for new hires including Day 1 logistics, scheduling, and in-person support
- Coordinate onboarding communications, account setup, and manage monthly onboarding cohorts
- Own the office budget for supplies, food, events, and vendor contracts
- Negotiate with vendors to secure cost savings and maintain quality standards
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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