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Job Overview
Employment Type
Hourly
Compensation
Hourly
Range $18.00 - $28.00
Work Schedule
Weekend Shifts
Night Shifts
Benefits
401(k)
Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Free parking or trolley adjacent office location
Job Description
Snake Oil Cocktail Company is a dynamic and innovative hospitality establishment renowned for its creativity and exceptional service in the cocktail and event spaces. As a well-established venue, it caters to a diverse clientele through sophisticated event experiences and specialized cocktail activations. The company prides itself on maintaining high standards of client satisfaction, operational excellence, and a collaborative work environment. Located in a vibrant area, it offers opportunities for professional growth within the hospitality and event management industry.
The role of Venue Sales and Event Coordinator at Snake Oil Cocktail Company is a vital position that bridges the gap ... Show More
The role of Venue Sales and Event Coordinator at Snake Oil Cocktail Company is a vital position that bridges the gap ... Show More
Job Requirements
- Minimum 2 years of relevant experience in venue coordination, event planning, food and beverage, hospitality, or customer service
- Experience working in fast paced, deadline driven environments
- Intermediate proficiency with Google Workspace, Microsoft Word, Microsoft Excel, and accounts receivable processes
- Valid driver’s license with ability to pass DMV background check
- Ability to pass comprehensive background check
- RBS certification required
- Food Handler Card required
- OSHA aerial lift (scissor lift) certification required and ability to operate aerial lift (scissor lift)
- Experience with TripleSeat, All Seated, Asana, or similar platforms preferred
- Catering or hospitality service experience strongly preferred
- Graphic design experience helpful but not required
Job Qualifications
- Minimum 2 years of relevant experience in venue coordination, event planning, food and beverage, hospitality, or customer service
- Experience working in fast paced, deadline driven environments
- Intermediate proficiency with Google Workspace, Microsoft Word, Microsoft Excel, and accounts receivable processes
- Experience with TripleSeat, All Seated, Asana, or similar platforms preferred
- Catering or hospitality service experience strongly preferred
- Graphic design experience helpful but not required
Job Duties
- Research and analyze event details to support successful execution
- Field initial venue and event inquiries and organize venue leads efficiently
- Support venue sales staff with proposal development, pricing coordination, and contract close support
- Identify upselling opportunities and assist with execution of approved upsells
- Represent the venue at select industry networking and showcase events
- Help generate new sales inquiries and support lead capture systems
- Onboard new venue rental clients, including contract processing, event file creation, planning schedules, and payment timelines
- Maintain accurate client and catering records including contact information, menus, staffing, equipment, and event history
- Maintain accuracy in event management systems, timelines, and accounts receivable tracking
- Schedule and coordinate client meetings, venue tours, tastings, and walkthroughs using Calendly and Google Workspace
- Set up and conduct final client walkthroughs in coordination with venue sales leadership
- Support development of event timelines and vendor run of show documentation
- Organize event logistics including binders, clipboards, staff instructions, and event materials
- Create, update, and distribute BEOs including floor plans, timelines, vendor details, linen orders, security information, and inventory counts
- Upload final BEOs into Nowsta and other required systems
- Create and maintain event manager binders and staff binders for all venue events
- Design and print specialty bar menus and vendor menus as required
- Attend operations meetings and coordinate with Facilities, Event Operations, and management to ensure execution readiness
- Open and close the venue as scheduled and oversee vendor load ins and load outs
- Attend events as required based on department and event needs
- Provide floor support to bar and catering teams as needed, including stepping into service roles when required
- Assist with venue setup, breakdown, and post event cleanliness
- Maintain awareness of venue cleanliness and address issues directly or escalate as needed
- Notify Facilities and Management of maintenance or repair needs
- Schedule security services, update security timelines, and coordinate security invoicing with Accounts Payable
- Maintain and order venue linens and process linen invoicing
- Assist with collecting vendor program contribution fees
- Support event invoicing and payment collection processes
- Take notes during meetings and trainings and distribute as required
- Collaborate with Mixology and Cocktail teams on menu ingredients, descriptions, and pricing
- Coordinate with Event Operations and Facilities to ensure event files are current and accurate
- Support additional Snake Oil Cocktail Company activations including Cocktail Graffiti and other programs as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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