Vendor Coordinator | Part-time | Music Festival Division
Job Overview
Employment Type
Hourly
Part-time
Compensation
Type:
Hourly
Rate:
Range $17.50 - $21.00
Work Schedule
Flexible
Benefits
401(k) savings plan
401(k) matching
Job Description
Oak View Group is a globally recognized leader specializing in venue development, management, and premium hospitality services tailored for the live event industry. This innovative company offers an unparalleled 360-degree solution set covering a range of world-class owned venues and an elite client roster. Their portfolio includes some of the most influential and highly attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions globally. Oak View Group has established itself as a key player in transforming live event experiences by integrating cutting-edge venue technology, operational expertise, and tailored hospitality to meet diverse event needs. This broad scope... Show More
Job Requirements
- High school diploma or equivalent
- experience in event operations or vendor management
- strong communication skills
- excellent organizational skills
- ability to multitask
- willingness to travel extensively
- proficiency with Microsoft Office and Google Suite
- knowledge of health and safety regulations in food and beverage services
Job Qualifications
- Experience in event operations, vendor management, hospitality, or a related field preferred
- strong communication and interpersonal skills to manage vendor relationships
- excellent organizational skills with attention to detail
- ability to multitask and work in a high-energy, fast-paced festival environment
- willingness to travel extensively for festival events
- proficiency in Microsoft Office, Google Suite, and event management software is a plus
- knowledge of health and safety regulations in food and beverage services is preferred
Job Duties
- Serve as the main point of contact for vendors before, during, and after festivals
- coordinate vendor selection, applications, contracts, and compliance with festival requirements
- ensure vendors meet licensing, health, and safety regulations
- assist vendors with site placement, power, water, and other logistical needs
- oversee vendor setup, operation, and breakdown at events
- work closely with festival operations and production teams to manage vendor locations and resolve issues in real time
- monitor vendor performance, ensuring adherence to festival guidelines
- assist in troubleshooting and problem-solving on-site
- track vendor fees, payments, and required permits
- assist in negotiating vendor contracts and agreements
- maintain accurate records of vendor contacts, agreements, and post-event evaluations
- generate post-event reports and provide feedback for future improvements
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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