Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $40.00 - $45.00
Work Schedule
Standard Hours
Benefits
On-the-job training
Job Description
Olgoonik is a reputable Alaska Native corporation that operates with a commitment to equal opportunity employment, emphasizing diversity and inclusion in its workforce. Established to serve a variety of business sectors, Olgoonik has developed a strong presence and reputation, particularly within government contracting and related industries. The company is known for prioritizing professional growth, employee welfare, and adherence to federal and state regulations. Olgoonik values its roots and extends hiring preferences to Alaska Native shareholders, descendants, and their spouses where legally permissible, while ensuring a fair opportunity for all qualified candidates regardless of race, color, religion, sex, national origin, age,... Show More
Job Requirements
- U.S. citizenship required
- Must hold or be able to obtain SECRET level government security clearance
- Undergraduate degree with 1-3 years of relevant experience or 5-7 years of administrative or travel experience without degree
- Skill and functional knowledge of E2 Travel Solutions (training provided)
- Working knowledge of Federal Travel Regulations
- Ability to communicate effectively both orally and in writing
- Ability to establish and maintain positive relationships with service providers and clients
- Ability to provide excellent customer service
- Expertise in travel industry dealings including remote and isolated areas
- Strong multitasking and organizational abilities
- Ability to work in a fast-paced, high-volume environment
Job Qualifications
- Undergraduate degree preferred
- 1-3 years of administrative or travel experience preferred
- Strong knowledge of Federal Travel Regulations
- Skilled in communication both oral and written
- Proven ability to maintain positive relationships with service providers and clients
- Customer service excellence
- Experience in handling complex travel logistics
- Ability to manage multiple activities with changing priorities
- Strong planning and organizational skills
- Proficient multitasker in fast-paced environments
- Excellent organizational and follow-up skills
- Ability to work effectively in a high-volume work environment
Job Duties
- Manages travel arrangements for division staff including senior leadership
- Prepares travel authorizations in accordance with Federal Travel Regulations and E2 Solutions travel system
- Reviews travel authorizations to certify availability of funds per appropriation law
- Serves as assistant liaison on transportation policy matters and regulatory updates
- Resolves issues related to preparation, processing, and approval of travel expenditures
- Assists in annual operational budget preparation and coordinates funding sources
- Obtains diplomatic and official passports for personnel and coordinates visa issuance with host-country embassies
- Secures required clearances and submits electronic country clearance requests
- Drafts and manages travel voucher processing
- Conducts in and out-processing for division personnel including workspace and facility access assignments
- Maintains division filing systems, SharePoint sites, and staffing calendar
- Coordinates building and facilities maintenance with management and contractors
- Supports security protocols including visitor escort and classified material handling
- Acts as a backup for time and attendance records entry and HR systems assistance
- Briefs senior personnel on travel requirements and serves as the subject matter expert on travel policies
- Performs other duties as assigned
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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