Travel Services Coordinator

Oakland, CA, USA|Onsite

Job Overview

Employment Type

Hourly

Full-time

Compensation

Type:

Hourly

Rate:

Range $37.50 - $46.00

Work Schedule

Standard Hours

Benefits

Medical

Health savings account

Dental

Vision

health flexible spending account

Dependent Care Flexible Spending Account

Pre-tax commuter benefits

Job Description

Cooley LLP is a prominent international law firm known for its commitment to delivering exceptional legal services across various industries. The firm maintains a progressive work environment that fosters collaboration, innovation, and professional growth. With offices in major markets worldwide, Cooley LLP supports a diverse clientele including startups, established corporations, and leading organizations that operate in complex legal and regulatory landscapes. The firm is dedicated to fair and equitable employment practices and offers competitive compensation alongside a comprehensive benefits package designed to support employees’ well-being and career development.

The Travel Services Coordinator role at Cooley LLP is a vital po... Show More

Job Requirements

available to work overtime as required
at least 2 years of relevant administrative or support experience
eligible candidates with 3 or more years experience may be considered for senior level designation
strong aptitude for learning
self-starter mindset
ability to handle multiple priorities
strong organizational and detail-oriented skills
calm demeanor under pressure
ability to communicate professionally and maintain discretion
strong follow-up and problem-solving skills

Job Qualifications

proficiency in Microsoft Office suite, iManage and other firm applications
advanced Excel skills
minimum 2 years of administrative support experience in a professional services environment
strong customer service skills
ability to multitask effectively
strong problem-solving and research abilities
excellent verbal and written communication skills
ability to exercise good judgment and discretion
bachelor’s degree preferred
accounting or travel program experience preferred

Job Duties

organize and coordinate logistics for travel vendor on site or external meetings
monitor and respond appropriately to travel department emails and forward requests for additional input
create and maintain user profiles on various travel vendor portals
coordinate with Travel Management Company and vendors to apply payments through credit card authorizations
follow up to obtain receipts and maintain detailed spreadsheets for monthly reconciliation
upload, audit, and complete electronic reconciliation of monthly invoices through expense management systems
monitor unused ticket reporting and send reminders for ticket credit usage
initiate refunds on refundable tickets via Travel Management Company
maintain travel department vendor contact lists
produce travel detail reports from travel portals as requested
research and troubleshoot travel platform issues and itinerary questions
maintain Travel department CooleyNet page with alerts and travel documents
provide customer service support to users, consultants, vendors, and accounting personnel
fulfill receipt requests for Accounting and Finance departments
update and maintain filing of travel-related contracts and correspondence
assist in creation and publishing of travel department internal newsletter
provide administrative support to Senior Travel Services Manager and Director
perform ad hoc travel booking for travelers
perform all other duties as assigned

Job Qualifications

Experience

Mid Level (3-7 years)

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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