Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Workplace flexibility
Professional development opportunities
Diverse and inclusive environment
Job Description
QinetiQ US is a global leader in delivering elite technology and advanced products in the fields of robotic and autonomous platforms, encompassing ground, soldier, and maritime systems, with operations spread across more than 50 locations worldwide. The company is renowned for its cutting-edge research and innovations in sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR). As a recognized player in defense, aerospace, security, and related sectors, QinetiQ US dedicates its expertise to safeguarding the American Warfighter, Security Forces, and allied nations. The organization's commitment to security and safety is central to its... Show More
Job Requirements
- Bachelor's degree or equivalent experience
- Three plus years of experience as a travel coordinator or in a similar role in a government contracting environment
- Proficiency in Defense Travel System (DTS)
- Experience with Deltek expense reporting software
- Strong knowledge of Joint Travel Regulations (JTR) and Federal Travel Regulations (FTR)
- High attention to detail and organizational skills
- Proficiency in Microsoft Office Suite
- Excellent communication skills
- Ability to work under pressure and manage multiple priorities
- Active SECRET or higher security clearance
Job Qualifications
- Three plus years of experience as a travel coordinator or similar role in a government contracting environment
- Proficiency in Defense Travel System (DTS) for booking and tracking travel
- Experience submitting and managing travel expenses in Deltek
- Strong understanding of Joint Travel Regulations (JTR) and Federal Travel Regulations (FTR) compliance
- High level of accuracy and attention to detail in managing travel records and reimbursements
- Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
- Excellent communication and organizational skills
- Ability to manage multiple priorities in a fast-paced environment
- SECRET or higher security clearance
- Experience working with Department of Defense (DoD) travel policies
- Familiarity with government contracting and invoicing requirements
- Knowledge of cost-reimbursable and firm-fixed-price travel billing structures
Job Duties
- Coordinate and process travel authorizations, reservations, and expense reports using the Defense Travel System (DTS)
- Submit and track travel expense reports in Deltek, ensuring timely reimbursements
- Reconcile travel expenses and prepare invoices for customer billing
- Monitor and track travel-related budget and costs to ensure compliance with government contract requirements
- Ensure all travel arrangements comply with the Joint Travel Regulations (JTR) and Federal Travel Regulations (FTR)
- Assist travelers with itinerary changes, travel-related problems, expense documentation, and reimbursement issues
- Maintain accurate travel records and generate financial reports for leadership
- Work closely with finance and contracting teams to ensure all travel-related expenses are properly accounted for and invoiced
- Track document acquisition status for travel compliance
- Utilize Microsoft Office (Excel, Word, Outlook, PowerPoint) to generate reports, track expenses, and communicate travel requirements
- Ensure travel processes are efficient, cost-effective, and meet contract obligations
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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