Thursday - Sunday Administrative Assistant
Job Overview
Employment Type
Part-time
Compensation
Type:
Hourly
Rate:
Range $16.00 - $17.50
Work Schedule
Fixed Shifts
Benefits
Health Insurance
Paid Time Off
Retirement Plan
Professional Development
Flexible Schedule
Employee assistance program
discount programs
Job Description
We are a healthcare facility dedicated to providing compassionate and professional services to our residents, families, and staff. Our establishment prides itself on creating a supportive and welcoming environment where every individual feels valued and cared for. We emphasize efficient operations and excellent communication as core to our daily functions, aiming to uphold the highest standards in healthcare and administrative management. With a commitment to regulatory compliance, confidentiality, and exceptional service quality, we strive to create a positive workplace culture that benefits both employees and those we serve.
The role of the Administrative Assistant is vital in maintaining the smoo... Show More
The role of the Administrative Assistant is vital in maintaining the smoo... Show More
Job Requirements
- Previous experience in an administrative support role preferably in healthcare or senior living
- Knowledge of basic office equipment including copiers fax machines printers and multi-line phone systems
- Proficiency in MS Office including Excel and Word
- Strong organizational and time management skills with ability to prioritize tasks meet deadlines and manage multiple projects
- Excellent communication and interpersonal skills with ability to interact professionally with diverse stakeholders
- Attention to detail and accuracy in data entry recordkeeping and document preparation
- Ability to maintain confidentiality of sensitive information and handle confidential materials with discretion
Job Qualifications
- Previous experience in an administrative support role preferably in healthcare or senior living
- Knowledge of basic office equipment including copiers fax machines printers and multi-line phone systems
- Proficiency in MS Office including Excel and Word
- Strong organizational and time management skills with ability to prioritize tasks meet deadlines and manage multiple projects
- Excellent communication and interpersonal skills with ability to interact professionally with diverse stakeholders
- Attention to detail and accuracy in data entry recordkeeping and document preparation
- Ability to maintain confidentiality of sensitive information and handle confidential materials with discretion
Job Duties
- Perform general clerical duties including answering phones responding to inquiries taking messages and directing calls
- Greet and assist visitors residents and families professionally providing information and assistance
- Maintain electronic and paper filing systems ensuring accuracy confidentiality and compliance
- Assist with scheduling appointments meetings and events including coordinating calendars and arranging facilities
- Prepare and distribute correspondence memos reports and other documents ensuring accuracy formatting and timely delivery
- Assist with resident admissions and discharges completing paperwork and coordinating with staff
- Process incoming and outgoing mail including sorting distributing and forwarding correspondence
- Assist with billing and financial tasks including processing payments reconciling accounts and generating invoices
- Order and maintain office supplies and equipment ensuring adequate inventory levels and coordinating repairs
- Operate facility paging and telephone system screening and directing calls appropriately
- Maintain neat clean and professional appearance
- Perform other duties as requested by management
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.