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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $19.00 - $27.50
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
Health Insurance
Vision Insurance
Dental Insurance
Life insurance
Paid Time Off
Mileage reimbursement
Cell phone reimbursement
401K Matching
Job Description
A Fare Extraordinaire (AFE) is a distinguished full-service catering and event planning company renowned for delivering exceptional event experiences tailored to the unique preferences and needs of its clientele. The company's exclusive venue, The Revaire, enhances this reputation by providing an elegant and versatile setting for a wide range of events, from intimate gatherings to grand celebrations. Known for its commitment to excellence and attention to detail, AFE has established itself as a leader in the event industry, ensuring every occasion is flawlessly executed. The company maintains a strong focus on client satisfaction, reliability, and professional service, making it a... Show More
Job Requirements
- Bachelor’s degree in hospitality, communications, business, or related field preferred
- Equivalent work experience considered
- Previous experience in events, hospitality, or catering industries required
- Strong organizational skills
- Proficiency in database entry
- Excellent written communication skills
- Ability to work evenings, weekends, and extended hours
Job Qualifications
- Bachelor’s degree in Hospitality, Communications, Business, or related field preferred
- Previous experience in events, hospitality, or catering industries
- Experience with Adobe Suite, Canva, Social Tables or AllSeated a plus
- Strong organizational skills with the ability to manage multiple tasks and prioritize based on deadlines and importance
- Proficiency in database entry and comfort learning new event management software with experience in Caterease or similar systems a plus
- Excellent written communication skills with accuracy in grammar, spelling, and punctuation
- Personable, professional demeanor with the ability to work effectively across departments and with a wide variety of clients and vendors
- Proactive, adaptable, and solutions-oriented, with strong attention to detail
- Ability to work evenings, weekends, and extended hours as needed for event execution
Job Duties
- Answer incoming inquiries via phone and email
- Record event inquiry information in venue database Caterease
- Prepare paperwork and attend weekly department meetings
- Assist with proposals and accurately make revisions based on client feedback
- Place and ensure accuracy of rental and vendor orders and make revisions as needed
- Upload all event related documents to digital event files
- Maintain accurate and organized physical event files
- Create detailed event timelines
- Ensure event payment deadlines are met for clients and vendors
- Send vendor invoices to Accounting Department for payment
- Update events with final guest counts
- Confirm vendors load in/load out schedules and share with Logistics Department
- Share diagrams and communicate setup timeline prior to event date with Facilities Coordinator
- Write event notes for service staff pre-event
- Create bar and menu signage for events and tastings
- Attend events and provide support overseeing load in, event execution, and load out
- Communicate any building damages or repairs to Facilities Coordinator
- Send review requests to clients via Captivated app post event
- Invoice events post execution
- Handle laundering services of venue linens
- Open and close the venue each day
- Order and replenish supplies for venue suites
- Schedule venue cleaning services
- Secure additional parking lot as needed based on event parameters
- Manage venue air conditioning schedule
- Prepare the venue for tours and meetings
- Attend and/or lead venue tours
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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