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Job Overview
Employment Type
Full-time
Work Schedule
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Paid Time Off
Mileage reimbursement
Cell phone reimbursement
401K Matching
Job Description
A Fare Extraordinaire (AFE) is a renowned full-service catering and event planning company known for delivering extraordinary culinary experiences and impeccable event execution. Established with a commitment to excellence and creativity, AFE provides comprehensive catering services alongside exclusive venue management through The Revaire, its premier event space. The company’s reputation is built on attention to detail, exceptional customer service, and a passion for creating memorable events that range from intimate gatherings to grand celebrations. AFE’s team is composed of dedicated professionals who excel in hospitality, event coordination, and culinary arts, making it a leader in the Houston event planning industry.... Show More
Job Requirements
- High school diploma or equivalent
- Previous experience in event coordination or related field preferred
- Strong organizational skills
- Excellent communication skills
- Ability to work nights and weekends as required
- Proficiency in Microsoft Office
- Ability to multitask and manage time efficiently
- Professional and proactive work attitude
Job Qualifications
- Previous experience with event, service, and catering industries preferred
- Ability to prioritize tasks based on deadlines and importance
- Proactive, professional demeanor adept at working with many departments and clients simultaneously
- Ability to send accurate written communication utilizing correct punctuation and grammar
- Proficient in Office Suite
- Experience with Adobe Suite and Canva a plus
Job Duties
- Answer incoming inquiries via phone and email
- Record event inquiry information in venue database, Caterease
- Prepare paperwork and attend weekly department meetings
- Assist with proposals and accurately make revisions based on client feedback
- Place and ensure accuracy of rental and vendor orders and make revisions as needed
- Upload all event related documents to digital event files
- Maintain accurate and organized physical event files
- Create detailed event timelines
- Ensure event payment deadlines are met for clients and vendors
- Send vendor invoices to Accounting Department for payment
- Update events with final guest counts
- Confirm vendors load in/load out schedules and share with Logistics Department
- Share diagrams and communicate setup timeline prior to event date with Facilities Coordinator
- Write event notes for service staff pre-event
- Create bar and menu signage for events and tastings
- Attend events and provide support overseeing load in, event execution, and load out
- Communicate any building damages or repairs to Facilities Coordinator
- Send review requests to clients via Captivated app post event
- Invoice events post execution
- Handle laundering services of venue linens
- Open and close the venue each day
- Order and replenish supplies for venue’s suites
- Schedule venue cleaning services
- Secure additional parking lot as needed based on event parameters
- Manage venue air conditioning schedule
- Prepare the venue for tours and meetings
- Attend and/or lead venue tours
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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