Job Overview
Employment Type
Full-time
Work Schedule
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Paid Time Off
Mileage reimbursement
Cell phone reimbursement
401K Matching
Job Description
A Fare Extraordinaire (AFE) is a renowned full-service catering and event planning company located in Houston, Texas, known for creating memorable experiences through exquisite culinary offerings and exceptional event management services. With a rich history of delivering premium services for a wide variety of special occasions including weddings, corporate events, social gatherings, and private parties, AFE prides itself on meticulous attention to detail, creativity, and personalized service. The company is also partnered with its exclusive venue, The Revaire, which stands as a premier event location that complements their catering excellence with a beautifully maintained, versatile setting perfect for gatherings large... Show More
Job Requirements
- High school diploma or equivalent
- Previous experience in event coordination or related field preferred
- Strong organizational and multitasking skills
- Excellent communication skills both written and verbal
- Ability to work nights and weekends as event schedules demand
- Proficiency in Microsoft Office suite
- Basic knowledge of event software such as Caterease preferred
Job Qualifications
- Experience with event, service, and catering industries preferred
- Ability to prioritize tasks based on deadlines and importance
- Proactive, professional demeanor adept at working with many departments and clients simultaneously
- Ability to send accurate written communication utilizing correct punctuation and grammar
- Proficient in Office Suite
- Experience with Adobe Suite and Canva a plus
Job Duties
- Answer incoming inquiries via phone and email
- Record event inquiry information in venue database, Caterease
- Prepare paperwork and attend weekly department meetings
- Assist with proposals and accurately making revisions based on client feedback
- Place and ensure accuracy of rental and vendor orders and make revisions as needed
- Upload all event related documents to digital event files
- Maintain accurate and organized physical event files
- Create detailed event timelines
- Ensure event payment deadlines are met for clients and vendors
- Send vendor invoices to Accounting Department for payment
- Update events with final guest counts
- Confirm vendors load in/load out schedules and share with Logistics Department
- Share diagrams and communicate setup timeline prior to event date with Facilities Coordinator
- Write event notes for service staff pre-event
- Create bar and menu signage for events and tastings
- Attend events and provide support overseeing load in, event execution, and load out
- Communicate any building damages or repairs to Facilities Coordinator
- Send review requests to clients via Captivated app post event
- Invoice events post execution
- Handle laundering services of venue linens
- Open and close the venue each day
- Order and replenish supplies for venue’s suites
- Schedule venue cleaning services
- Secure additional parking lot as needed based on event parameters
- Manage venue air conditioning schedule
- Prepare the venue for tours and meetings
- Attend and/or lead venue tours
OysterLink is a restaurant, hospitality, and hotel job platform.
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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