Job Overview
Employment Type
Hourly
Full-time
Compensation
Type:
Hourly
Rate:
Range $24.00 - $30.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Diverse and inclusive workplace
Career growth opportunities
Job Description
APM Terminals is a global leader in container terminal operations, known for its commitment to innovation, sustainability, and operational excellence. With operations in over 70 countries, APM Terminals plays a crucial role in facilitating global trade and economic growth through a worldwide network of state-of-the-art terminals and logistics solutions. The company prides itself on creating a diverse and inclusive work environment that nurtures career growth, leadership development, and cross-cultural collaboration. Renowned for its dedication to sustainable business practices and community impact, APM Terminals offers unparalleled opportunities for professionals eager to make a meaningful contribution to the industry and the world... Show More
Job Requirements
- Minimum 7-10 years experience in office administration executive support or operations coordination
- ability to work independently with initiative
- strong organizational and multitasking capabilities
- proficiency in Microsoft Outlook Word Excel and Teams
- excellent communication and interpersonal skills
- familiarity with procurement systems particularly IFS
- high discretion professionalism and attention to detail
- ability to coordinate complex logistical arrangements and maintain inventory controls
- willingness to support diverse administrative functions and team events
Job Qualifications
- Min 7-10 years of experience in office administration executive support or operations coordination
- proven ability to work independently and take initiative
- strong organizational and multitasking skills
- proficiency in Microsoft Outlook Word Excel and Teams
- excellent communication and interpersonal skills
- familiarity with procurement systems IFS preferred
- high level of discretion professionalism and attention to detail
Job Duties
- Coordinate travel arrangements for colleagues without corporate cards including visitors and Operations staff
- order and maintain office supplies including coffee provisions and shared spaces
- support onboarding logistics including workspace setup and welcome materials
- check and distribute mail for senior management team at least twice weekly
- prepare outgoing mail and FedEx shipments including urgent deliveries
- maintain FedEx supplies and create labels for returned paychecks
- schedule and confirm meeting room availability via Outlook
- partner with hosts to reserve rooms confirm setups and coordinate catering and technology needs
- liaise with cleaning services to ensure meeting spaces are prepared and refreshed
- organize team-building activities and terminal-wide events
- support internal training sessions with logistics and materials
- collect meeting requirements and research suitable venues for off-site meetings
- request proposals and contracts for CFO review and signature
- coordinate logistics for off-site meetings
- create purchase requisitions and complete goods received notes for various vendors and services
- ensure compliance with procurement policies and use of approved vendors
- maintain inventory of approved promotional items and coordinate orders with corporate-compliant vendors
- prepare and distribute welcome bags for new hires including personalized notes from leadership
- assemble gift bags for customers visitors and operational colleagues
- coordinate annual cookie and calendar distributions in partnership with commercial and labor teams
- compile recipient lists prepare items for shipment or pickup and print holiday notecards for leadership signatures
- liaise with facilities for maintenance and repairs
- monitor and coordinate servicing of shared office equipment
- maintain emergency supplies in coordination with health safety environment team
- track administrative metrics and vendor performance for reporting
- maintain standard operating procedures for key administrative tasks and support cross-training
Job Qualifications
Experience
Expert Level (7+ years)
Job Location
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