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Job Overview
Employment Type
Temporary
Full-time
Compensation
Hourly
Range $19.25 - $25.75
Work Schedule
On-call
Day Shifts
Weekend Shifts
Benefits
Paid summer position
training and professional development
Opportunities for hands-on leadership experience
Flexible work schedule
Live-in accommodation
Field experience credit for graduate students
collaborative work environment
Job Description
The University of Kansas Housing & Residence Life department offers a dynamic and engaging summer employment opportunity as a Conference Coordinator (CC). This position is a paid, live-in summer role designed to oversee and support the Housing Services team in managing summer operations, camps, and conferences on campus. The CC will report directly to the Assistant Director for Housing Services or a full-time staff member involved with camp and conference operations. The Conference Coordinator plays a critical role in ensuring the smooth operation of summer housing, acting as a central point of coordination and support for youth and adult guests,... Show More
Job Requirements
- High school diploma or equivalent
- Prior experience in event coordination or administrative roles preferred
- Ability to work flexible hours including daytime, evening, and weekends
- Capacity to respond to crises and enforce policy effectively
- Must be able to perform physical tasks such as moving items up to 25 pounds and standing or sitting for extended periods
- Commitment to maintaining confidentiality and privacy of all stakeholders
- Willingness to participate in on-call rotations and emergency response
Job Qualifications
- Experience in staff supervision and training
- Strong customer service orientation
- Excellent communication and interpersonal skills
- Ability to manage multiple tasks and priorities efficiently
- Knowledge of university policies related to campus safety and compliance
- Ability to work as part of a team and collaborate with various campus departments
- Detail-oriented with the ability to maintain accurate records
Job Duties
- Serve as the primary point of contact for designated conference groups prior to and during their campus visits, coordinating logistics and collaborating with others
- Work with conference groups by assessing needs and staffing appropriately, including adding staff to the schedule and sharing meeting locations/times in a timely manner
- Assist with daytime, evening, and weekend check-ins and check-outs and provide strong customer service
- Monitor and respond to emails in the Camps and Conferences Departmental account
- Coordinate and manage information and communication with groups and campus stakeholders
- Provide oversight and support staff efforts in the management of linens and access on camp cards
- Perform administrative tasks such as issuing keys, scheduling room reservations, and transitioning desks
- Maintain accurate and complete records of assigned conference groups
- Assist accounting specialists with collecting necessary information for billing purposes, including completing post camp forms and accurate onsite payment collection
- Participate, engage, and contribute in trainings, meetings with supervisors, ongoing departmental communication, and regularly scheduled summer operations meetings
- Understand and follow all relevant compliance rules and regulations (FERPA, CI, NCAA, Clear, Minors on Campus, etc.) and maintain privacy with respect to students, staff, and guest information
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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