Job Overview
Employment Type
Full-time
Compensation
Type:
Hourly
Rate:
Range $20.00 - $27.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Flexible work hours
Employee assistance program
Job Description
McMillan Pazdan Smith is a distinguished architectural and design firm known for its innovative and client-focused approach to creating exceptional spaces. With a reputation for excellence and a commitment to sustainable and thoughtful design, the firm caters to a diverse portfolio of projects spanning residential, commercial, and institutional sectors. McMillan Pazdan Smith combines creativity with pragmatic solutions, making it a leader in the architecture and design industry. The firm fosters a collaborative and inclusive work environment that values the contributions of every team member, encouraging professional growth and development. Employees at McMillan Pazdan Smith benefit from a culture that embraces... Show More
Job Requirements
- high school diploma or GED equivalent
- five plus years related experience in a fast-paced professional environment
- proficient in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook
- familiarity with Adobe Creative Suite software
- strong organizational skills
- excellent written and verbal communication skills
- exceptional time management skills
- strong attention to details
- ability to provide excellent customer service internally and externally
- ability to work independently and collaboratively
- ability to handle sensitive information confidentially
- demonstrated cultural awareness and sensitivity
Job Qualifications
- high school diploma or GED equivalent
- proficient in Microsoft Office Suite and comfortable with technology and scheduling tools
- familiarity with Adobe Creative Suite software
- strong organizational skills with the ability to prioritize multiple tasks
- excellent written and verbal communication skills
- exceptional time management skills
- strong attention to details
- ability to provide excellent customer service internally and externally
- ability to work independently and collaboratively within a team
- demonstrated ability to handle sensitive information with confidentiality and discretion
- demonstrated cultural awareness and sensitivity
- bachelor’s degree preferred
- familiarity with organizational governance and reporting
- willingness to learn new technologies
- experience with contracting software
- previous experience supporting leadership in professional services, architecture, or engineering firm
- robust experience managing logistics and supporting event planning
- knowledge of AIA related contracts and software
- knowledge of data analytics, processes, visualization, and related support software
Job Duties
- assist leader with scheduling, meeting preparation, and other administrative tasks as needed
- prepare and format documents, presentations, and reports on behalf of the Studio Leader
- coordinate travel arrangements including booking flights, accommodation, and managing itineraries
- help draft and distribute internal communications on behalf of the Studio Leader
- complete expense reports
- conduct initial research or information gathering for presentations and projects as requested
- organize, scan, and maintain files, records, and documents for practice area
- prepare agendas, take notes, and distribute minutes for key team meetings
- greet clients, guests, and team members professionally and warmly ensuring a positive atmosphere
- manage the studio phone system and direct calls to appropriate team members
- maintain the reception area ensuring tidiness and necessary materials are stocked
- coordinate incoming and outgoing mail and package deliveries and notify team members
- provide assistance to visitors including coordinating parking, suite access, and Wi-Fi setup
- maintain and update the team member and visitor log
- coordinate and manage the firm’s weekly Monday10 presentation including disseminating calendar appointments and reminders to presenters
- assemble weekly Monday10 PowerPoint agenda slides
- coordinate with IT on updates and changes prior to firm-wide presentations
Job Qualifications
Experience
Mid Level (3-7 years)
Job Location
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please contact the employer.