Job Overview
Employment Type
Internship
Part-time
Compensation
Type:
Hourly
Rate:
Range $16.00 - $21.00
Work Schedule
Standard Hours
Benefits
hands-on experience
Professional Development
Flexible Schedule
supportive environment
Skill building
Networking opportunities
Job Description
The Student Office Assistant (SOA) position offers an invaluable opportunity to be a key part of the Speech, Language, and Hearing Department (SPLH) at a renowned academic institution. SPLH is dedicated to advancing research, education, and clinical services in the areas of speech, language, and hearing sciences. The department comprises a collaborative community of faculty, staff, and students committed to excellence and innovation in their respective fields.
The SOA role is essential for maintaining smooth operations within the SPLH department. As the primary receptionist, the student office assistant acts as the welcoming face and communications hub of the department. ... Show More
The SOA role is essential for maintaining smooth operations within the SPLH department. As the primary receptionist, the student office assistant acts as the welcoming face and communications hub of the department. ... Show More
Job Requirements
- Completion of high school diploma or equivalent
- availability to work during department hours
- basic proficiency with Microsoft Office
- excellent interpersonal and communication skills
- ability to manage confidential information responsibly
- dependable and punctual
- willingness to follow directions and learn
- ability to perform routine office tasks
Job Qualifications
- High school diploma or equivalent
- strong organizational skills
- excellent verbal and written communication skills
- proficiency in Microsoft Office programs including Word, Excel, and Outlook
- ability to maintain confidentiality
- customer service experience
- ability to multitask and prioritize assignments
- reliability and punctuality
Job Duties
- Warmly greet visitors and ensure they feel welcome and informed upon entering the SPLH department
- escort visitors to the appropriate locations as needed
- answer phone calls, check voicemail, and manage the department email inbox, ensuring all messages are addressed promptly and professionally
- provide administrative support to SPLH faculty, staff, and students, completing tasks in a timely manner as assigned
- handle confidential information with discretion, sharing sensitive details only as advised by faculty or other department members
- maintain cleanliness and organization in common areas, including the front desk, conference room, seating area, and supply rooms
- collect, sort, and distribute incoming mail
- check for USPS and campus mail once a day around 2:30 p.m.
- retrieve packages from the LSI office and ensure proper distribution
- sign for and distribute packages from carriers such as UPS and FedEx
- notify recipients of package arrivals via email
- complete opening and closing routines according to your assigned shift schedule
- utilize Microsoft Office programs (Word, Excel, Outlook) to assist with various tasks and communications
- perform other duties as assigned by the department Chair, Administrative Associate, or SPLH faculty/staff
- monitor office supplies and alert the department Administrative Associate when inventory is running low
- check and refill paper in the printers and fax machines located in 3001 Dole, and replace toner as needed
- oversee the return of keys and ensure they are appropriately logged
- assist with departmental events as needed
Job Qualifications
Experience
Entry Level (1-2 years)
Job Location
We didn't receive the exact location for this job posting,
please contact the employer.
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